Interprets terms and conditions of prime award regarding flow-down requirements.Â
Ensures evidence of necessary reviews and approvals to establish and/or modify subrecipient agreements.Â
Ensures risk assessment has been completed and meets a pre-defined threshold prior to issuance of a new sub-agreement or sponsored consulting agreement.Â
Coordinates with Legal Counsel, Polsky, Risk Management, regulatory compliance staff, and other internal partners as applicable.Â
Ensures statement of work, indirect cost rate agreement and budgetary information seem reasonable.Â Secures internal approvals and institutional endorsement as necessary.Â
Prioritizes work in order to complete assignments on a timely basis.Â
Partners with Post Award Research Administrators, URA Contracting, and business units/departments to draft and issue outgoing agreements and modification in a timely and fiscally responsible manner.Â
Completes Federal reporting requirements for FFATA.
Implements actions to proactively avoid problems with accounts.Â Serves as departmental expert for all questions and issues related to outgoing subaward and sponsored consulting agreements.
Maintains appropriate data entry into institutional database for all subawards, modifications, and sponsored consulting agreements, ensuring data quality and documentation of any institutional risk.Â
Gains and maintains thorough understanding of University and sponsor regulations.Â Â
Continuously seeks to improve subaward management process.Â
Provides institutional endorsements per delegation.Â
Participates in institutional training specific to outgoing agreements as requested by the Assistant Director of Post Award Support Services.
The individual is a member of a Team and must contribute to the team effort, as needed.Â This will involve assisting colleagues to ensure timely service to departments, units, and sponsors as needed and to perform back-up duties during vacation or sick leaves of other subaward team staff.
The position requires direct contact with faculty and administrative staff at the University, and with recipients of outgoing subawards and sponsored consulting agreements.
Through interaction with a variety of federal and non-federal funding agencies, faculty, and staff, provides professional assistance with the administration and coordination of proposals and awards in research and training.
Maintains correspondence between the agency and University community to obtain and process necessary pre- and post-award information. Reviews and processes various pre- and post-award activities.
With moderate guidance, helps to obtain sponsor approvals for major changes to project work scope, etc. Transmits proposals and manages post award administration, gathers and submits closeout documentation, and maintains records. Ensures completeness and accuracy and coordinates any internal controls prior to the submission of documents to awarding agency.
Performs other related work as needed.
Bachelor's degree in business or liberal arts field.
Minimum two years of experience working with sponsored research administration in an academic environment.
Relevant experience interpreting sponsored research grants and contracts, and working with budgets, ledgers, invoices and fiscal reporting.
Technical Skills or Knowledge:
Knowledge of Federal Circulars applicable to universities (OMB A-21, A-110, A-133 or the Uniform Guidance) or interpretation of similar regulations.
Background with the University of Chicago systems such as AURA, FAS, ACCTS/PETS, and Business Objects.
Rapid proficiency in the use of University of Chicago systems such as AURA, FAS, Workday, ACCTS, PETS, GEMS, e-Payments, Business Objects and a high level of proficiency in Excel.
Strong computer skills including word processing, database management and spreadsheet skills.
Proactive, solution-oriented, with exceptional communication and analytical skills necessary to review a sponsored award agreement; determine the type of award, payment terms, reporting requirements, budget limitations, and establish accordingly per departmental guidelines.
Work with various sponsor electronic systems.
Interpret sponsor guidelines and regulations to ensure accurate response.
Incumbents are expected to review Sponsor guidelines and process or manage awards in compliance with university and sponsor policies and assist with other grants and contracts activities.Â Escalate issues accordingly within the office of University Research Administration.
Customer service is a high priority of the office with a demeanor of civility and professionalism at all times.
Excellent verbal and written communication skills.
Develop and manage interpersonal relationships.
Good negotiation skills.
Make decisions independently that will have downstream impacts on the management of sponsored projects.
Manage detail-oriented workload, to organize and prioritize during high-pressure, high-volume periods and manage stress.
Exercise sound judgment and absolute discretion regarding confidential matters with tact.
Handle multiple, concurrent tasks.
Interact by phone, email or in person with faculty and administrative staff at the University and occasionally with staff of federal government, non-federal sponsors, and other institutions and organizations.
Sit for 4 hours or more.
Use computers extensively for 4 hours or more.
Travel to various on-campus locations on a daily basis.
Use standard office equipment.
Cover Letter (preferred)
References Contact Information (3)(preferred)
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