Washington State Department of Enterprise Services
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Deputy Assistant Director of the Facility Professional Services Division
Washington State Department of Enterprise Services
Location: Olympia, Washington
Type: Full Time
Salary: $118,000.00 - $133,000.00
Internal Number: 2022-FPS-015
Who we are: The Department of Enterprise Services' (DES) mission is "strengthening the business of government." DES does this through its vision of delivering high quality, cost effective support services, policy and governance to state government and other public entities so they can focus on their core missions. DES’s goals are to offer expertise in facilities & capitol grounds management, acquisitions, training & support, and various shared services. We relentlessly pursue our strategic drivers: satisfied customers, a healthy team culture and a financially healthy organization. We value Respect, Integrity, Excellence, Diversity, Equity and Inclusion. We seek new team members who share our commitment to be an equity-driven and antiracist organization. We listen to customers and team members to understand what they need and expect. We promote creativity, learning and improvement to meet those needs and adapt to the ever-changing business environment. We measure our results and seek feedback to improve our performance.
What you will be doing: As the Deputy Assistant Director for the Facility Professional Services (FPS) division, you will provide leadership and management of the programs that provide professional level facility planning and management of state public works construction projects, with the goal to provide safe, efficient, cost effective, and well managed facilities and Capital Projects. You will help to facilitate clear business objectives, empower and equip team members to pursue and achieve those objectives, and keep it all tightly aligned with state and agency goals.
Who we are looking for: The ideal candidate will have the following proficiencies:
An outstanding leader: With direct responsibility for six teams of project managers responsible for the project management and delivery of capital and energy savings project, you must be able to lead, coach, and mentor the professional development of future leaders in the agency.
A change agent: You will implement practices and working conditions that achieve inclusion in the workforce and in the way we serve the public and lead the ongoing development of an organizational culture that promotes the practice of respect for people, openness, trust, safety, transparency, collaborative problem solving, managing with data, and incremental continuous improvement.
An expert in Public Works contracting: You have seasoned experience in the management of all phases of capital construction and a working understanding of the principles and practices of public works contract administration including planning, budgeting, design, and construction of a wide variety of facilities.
Capable of making hard decisions: You must be capable of making critical decisions and recommendations affecting the design, construction, and schedule of a major portion of the state's capital construction program and the long-range strategic goals of the division.
An excellent communicator: You must be able to analyze and understand complex technical issues, and communicate the key concepts, legal obligations and alternatives to non-technical staff and decision makers. You must be able to write policies and procedures for contract administration. Further, negotiation and communication skills are required in interfacing with senior level management, building officials, regulatory agencies, legislative staff, and the news media.
Why you should join us: This is an excellent opportunity to work in an influential role within a progressive organization that embraces change and is always striving for incremental improvement and higher levels of performance. You will have the opportunity to work closely with the Assistant Director and lead division work in implementing processes, systems, and measurements to achieve operational excellence in alignment with the agency and division's strategic framework. Mentorship and guidance provided by the Assistant Director could provide for future growth opportunities as the division is looking at ways to build, grow, and develop strong leaders, ensuring successful succession planning.
A healthy work/life balance, which may include flexible work schedules, teleworking, and an Infants in the Workplace Program;
An agency-wide commitment to diversity, equity, inclusion and respect, and leaders who encourage all employees to bring their authentic selves to work;
Access to several state business resource groups including the Rainbow Alliance and Inclusion Network, Veteran Employee Resource Group, Latino Leadership Network, Blacks United in Leadership and Diversity, Disability Inclusion Network, and Washington Immigrant Network;
Supported growth and development opportunities; and
Opportunities to serve your community through meaningful work.
The Deputy Assistant Director supports the Assistant Director in the execution of on-going operational activities for FPS business lines, serves on the FPS Leadership Team, has full authority to act on behalf of the Assistant Director for FPS and has lead responsibility for developing a customer focused, world class organization that promotes a Lean culture, provides vision and leadership, and drives operational excellence in all program areas. The position oversees the following functions in the division: Energy, Engineering & Architectural Services and Planning and Project Delivery Programs.
Some of what you will enjoy doing:
Serve on the FPS Leadership Team consisting of the Assistant Director, Deputy Assistant Director and the program managers of the Energy, Engineering & Architectural Services and Planning and Project Delivery Programs. This team works together to provide stewardship, direction and guidance for the division and to implement the strategic framework, to cultivate a healthy and professional culture, to prioritize division resource and priorities, and to establish organization frameworks that provide rigor and accountability of division operations.
Plan, coordinate and schedule division presentations, and recommendations for the Facility Steering Committee (FSC) for agency decision and actions.
Review proposed legislation for policy, operational, and fiscal impact to the division, agency and construction industry.
Ensure the successful delivery of FPS division services by overseeing professional managers whose staff members are responsible for the delivery of for public works design and construction contracting for state agencies, and the technical and community colleges, as well as for facility planning and assisting with the development the capital budget for Enterprise Services, and the capitol campus.
Lead a team of management analysts to develop and implement processes and performance measures that result in a measurable increase in customer satisfaction, financial health and team satisfaction for the division.
On behalf of the Assistant Director, develop the division and program budgets, budget projections, and budget packages, assist in the development of the capital budget, assists in managing the division budget, and provide expertise to the other division units in preparing their budgets and allotment requests.
Facilitate the overall customer experience of FPS customers and process partners to ensure that services are efficient, effective, and conducted in a way that best serves the agency.
Oversee the statewide public works, and contract administration training program to ensure compliance with public works laws.
Implement practices and working conditions that achieve inclusion in the workplace and the way we serve the public. Encourage all agency employees to participate in DEI work at all levels. Demonstrate flexibility, adaptation and cross-cultural communication skills when interacting with others. Advocate, share and encourage ongoing training.
Bachelor’s degree in Business, Engineering, Architecture, or Construction Management or equivalent experience; AND
At least five (5) years of experience leading professional teams in a public works/contract environment.
Required Knowledge, Skills, and Abilities:
Understanding of public works laws and public works project management.
Demonstrated awareness and ability to implement innovative processes and methodologies to promote diverse business utilization, implementing public works diversity, and promoting inclusion.
Demonstrated abilities in the following skills & proficiencies:
Planning & Organizing
Critical Thinking & Problem Solving Skills
As a leader of people, policy, and processes at DES, incumbents to this position must possess, be willing to grow in, and be the example for the following competencies related to equity, inclusion, and anti-racism:
Create and/or maintain a space that is inclusive and safe for everyone that interacts with and within our agency, leaders must first be able to recognize that oppression and inequities such as racism, sexism, classism, etc. are real, exist and need to be addressed.
Advocate for practices and working conditions that allow for more inclusion in the workforce and in the way we serve the public. Create a place of belonging, inclusion, safety, and growth.
Preferred Education, Experience, and Competencies:
Licensed as a Professional Engineer or Registered Architect in the State of Washington, or with another state having reciprocity.
Master’s Degree in Public Administration, Business Administration, Engineering, Architecture, or Construction Management.
Four (4) to five (5) years of project management experience and/or a project management certificate from an accredited college or university or a Certified Project Management certificate from the Project Management Institute (PMI).
At least five (5) years of managing a portfolio of work in the Architecture or Engineering fields.
Please provide the following documents in order to be considered; failure to do so may result in you not being considered for the position:
A letter of interest, describing how you meet the qualifications for this position as outlined in the job posting;
A current resume, detailing experience, and education; and
A current list of at least three (3) professional references with current contact information (attached or available to provide at the time of interview)
Conditions of Employment:
COVID Vaccination Requirement: Per Governor Inslee's Proclamation 21-14(Download PDF reader), state employees must be fully vaccinated against COVID-19. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. If you are selected to serve in this position, you will be required to provide proof of vaccination before you are able to begin work. Please note that any offer of employment is contingent upon you providing verification of your vaccine status. No start date will be approved until you have verified your vaccine status. Please do not attach your vaccination verification to your application as it will be removed. Details on how to proceed with verification or accommodation will be provided once a conditional offer has been made.
Background Check Notice: Prior to any new appointment into the Department of Enterprise Services, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.
About Washington State Department of Enterprise Services
Who we are
The Department of Enterprise Services' (DES) mission is "strengthening the business of government." DES does this through its vision of delivering high quality, cost effective support services, policy and governance to state government and other public entities so they can focus on their core missions. DES’s goals are to offer expertise in facilities & capitol grounds management, acquisitions, training & support, and various shared services. We relentlessly pursue our strategic drivers: satisfied customers, a healthy team culture and a financially healthy organization. We value Respect, Integrity, Excellence, Diversity, Equity and Inclusion. We seek new team members who share our commitment to be an equity-driven and antiracist organization. We listen to customers and team members to understand what they need and expect. We promote creativity, learning and improvement to meet those needs and adapt to the ever-changing business environment. We measure our results and seek feedback to improve our performance.