Lakeside School is a distinguished independent coeducational day school offering a rich educational experience in north Seattle. We're seeking an experienced executive assistant who embodies creativity, proactive thinking, and a knack for handling intricate details amidst multifaceted tasks.

Standard work hours are from 8:00 a.m. to 4:00 p.m. However, flexibility is expected for occasional after-hours, evening, or weekend commitments.

Position Overview: As an Executive Assistant, you will play a pivotal role in supporting the Head of School and the Board of Trustees. Reporting directly to them, you will also oversee the performance of two main office personnel – the administrative assistant and receptionist. Your duties will encompass an array of tasks, including scheduling, project management, event coordination, and inter-departmental collaboration.

Responsibilities
Head of School 

• Proactively manage and anticipate the Head’s calendar, ensuring materials for upcoming meetings are prepared timely.
• Organize and oversee the annual administrative meetings calendar, confirming its alignment with the master calendar.
• Forge relationships with various internal and external stakeholders on the Head’s behalf.
• Plan events, coordinate travel, and support ongoing projects for the Head of School.
• Facilitate directors’ group meetings, preparing agendas, taking minutes, and coordinating with the main office team.

Head of School and Main Office

• Uphold and organize office records, adhering to the school's document retention policy.
• Supervise, mentor, and annually evaluate the administrative assistant and receptionist.
• Provide support during the absence of main office team members.

Board of Trustees

• Manage the board's annual calendar, ensuring seamless communication with board members.
• Update and maintain essential documents: board rosters, manual, and calendar summaries.
• Attend board meetings, prepare minutes, collaborate on agendas, and ensure their availability on the board portal.
• Coordinate with the communications team to keep the board's online presence updated.
• Oversee the Board of Trustees’ annual budget and handle purchases for departing trustees and long-serving employees.
• Facilitate board events, retreats, and other special occasions, ensuring trustees are adequately supported.

All-School Processes

• Lead the master calendar setting process and collaborate on updates.
• Oversee accreditation reports for relevant agencies.
• Champion professional development initiatives for the Head of School.

Requirements and Qualifications

• A bachelor’s degree in the liberal arts, business, or communications is required; a certificate or master’s degree in a field useful for the required job skills will be an advantage.
• Two to four years of experience in a similar position required, ideally in education though backgrounds in corporate, nonprofit, or governmental sectors will be acceptable.
• Demonstration of cultural awareness, including knowledge of themselves and the culture lenses they bring to interactions.
• An understanding of different perspectives, the ability to interact respectfully with cultures other than their own, and ability to cultivate meaningful relationships with people who have different cultural frameworks.
• Ability to maintain confidentiality.
• Must have excellent proofreading and document formatting skills and the ability to take meeting minutes.
• Must have exceptional project management skills; must be able to forecast, track, and complete multiple projects and tasks simultaneously;
• Must possess expert ability in all facets of organizing work to be done and office systems;
• Must demonstrate some understanding of the role and function of educational and/or nonprofit institutions.
• Computer (PC/Windows) proficiency is required as is facility with Microsoft Office programs; experience in managing a Web page will be an advantage.
• Requires ability to perform repetitive work, standing/sitting, and walking up stairs and to other parts of campus.
• Must be able to successfully pass three criminal background checks.

Salary and Benefits
Salary Range: $80,000 - $110,000
Pay is based on several factors and may vary depending on job-related knowledge, skills, and experience.

Lakeside School is committed to attracting and retaining outstanding candidates and provides a
competitive compensation package. Benefits include:

• Employer-paid medical, dental, and vision insurance (based on FTE)
• Dependent medical and vision subsidy
• Retirement with generous employer contribution
• Life/disability insurance
• Employee Assistance Program
• Flexible spending accounts
• Free lunch
• Free parking
• Bus/bike benefits
• Housing assistance program
• Reduced facility rentals
• Passport Corporate membership
• Computer loan program
• Paid holidays and vacation
• Use of school library and gymnasium
• Full-year Lakeside staff will receive 50% off Investigative Learning Camp tuition. Employees working for a Summer at Lakeside program (LEEP, Summer School, Athletics Camps, or the Investigative Learning Camp) will get 100% off for the weeks they are working in a summer program. The discount applies only for the Investigative Learning Camp (3^rd - 8^th grade program).

Application Process
Candidates should submit a cover letter detailing their interest in the position and a resume with relevant experience. Finalists will be asked to submit three references.

Working At Lakeside
At Lakeside we are committed to sustaining a school in which individuals representing diverse cultures and experiences instruct one another in the meaning and value of community.  To learn more about our professional development and mentoring programs, benefits, diversity and inclusion, and opportunities for involvement in non-academic programs, please visit our Careers page on the Lakeside School website.