Our client has an immediate need for an Administrative Assistant, who will be responsible managing calendars, coordinating meetings, handling correspondence, full administrative support, and handling various administrative tasks
Requirements:
Exceptional organizational skills
Attention to detail and discretion
The ability to handle confidential information
The ability to work effectively in a fast-paced environment
Responsibilities:
Calendar and Schedule Management: Assist in managing calendars and schedules for the external affairs and regulatory law management team
Schedule and coordinate meetings, appointments, and travel arrangements
Prepare necessary materials and ensure all logistics are in place
Communication Management: Manage incoming and outgoing correspondence, including emails, phone calls, and mail
Handle inquiries and provide appropriate responses or direct them to the relevant individuals
Documentation and Filing: Prepare and organize various documents, reports, and presentations
Maintain accurate records, both electronic and physical, ensuring confidentiality and easy retrieval of information
Assist in formatting and proofreading documents
Meeting Support: Coordinate and support meetings, including preparing agendas, taking minutes, and distributing meeting materials. Arrange for meeting rooms, equipment, and refreshments
Follow up on action items and ensure timely completion
Travel Coordination: Assist with travel arrangements, including booking flights, accommodations, and transportation
Prepare travel itineraries and handle expense reimbursements. Ensure compliance with company travel policies
Political Action Committee (PAC): Managing committee membership, scheduling and coordinating committee meetings, preparing and distributing meeting materials, managing PAC-related travel
Rates: Provide administrative support to the Director of Rates, Energy Procurement and FERC/RTO affairs including, scheduling, processing invoices, expenses and other administrative duties as assigned
Invoice payment and processing: Track, receive and ensure timely payment of department invoices.
Administrative Support: Provide general administrative support to team members, including expense reports, filing, copying, and scanning documents
Assist in organizing events, trainings, and celebrations
Ad-Hoc Tasks: Handle ad-hoc projects and tasks as assigned by supervisors or team members
Contribute to process improvement initiatives and suggest ideas for enhancing efficiency and effectiveness
Why Work for ConsultUSA:
ConsultUSA offers competitive salaries, major medical (PPO or HDHP w/ HSA), dental, and vision insurance plans, and 401k plan with immediate eligibility for both salary and hourly employees
ConsultUSA hosts several outings and events, holiday and summer parties, and volunteer opportunities throughout the year for employees
We will work with you to obtain training for in-demand technologies and prepare you for industry-recognized certification exams
ConsultUSA offers Business Analysis and Project Management training through our Project Management Institute (PMI)® award-winning sister company, PMCentersUSA
How to Apply:
To submit your application, please click the “Apply Now” button located at the top and bottom of the page.
ConsultUSA is committed to providing equal employment opportunities (EEO) to all qualified employees and applicants for employment without regard to race, color, religion, gender identity or expression, sexual orientation, national origin, age, disability, genetic information, marital status, pregnancy, ancestry, or status as a covered veteran as well as any other prohibited criteria under any applicable federal, state, and local laws applicable to ConsultUSA.
For a complete listing of all ConsultUSA jobs please visit www.consultusa.com
About ConsultUSA and PMCentersUSA Solutions Provider
Founded in 1997, ConsultUSA specializes in Project Management and Business Analysis focused IT positions within various industries. We also offer challenging technical engagements in Application Development, Data Warehouse/BI, QA, & Network Engineering. We are partnered with solutions company PMCentersUSA, a world-class consulting/training organization distinguished as a PMI® award winner and federal GSA-approved supplier. Together, we offer remarkable career choices for talented individuals to assist our many clients with their IT project-based needs, strategic business projects, and organizational improvement initiatives. For salaried employees, we offer a range of outstanding benefits, including; Healthcare Insurance (medical, dental & vision), 401K Savings Plan with Employer Matching, Short- and Long-Term Disability, Life Insurance, Paid Holidays, Paid Time Off, and Industry Certification cost reimbursement. Once you’re on board, a dedicated Account Manager will work with you to identify specific goals to help you advance in your career and provide you with cost-free enrollment in our professional development courses provided by our partner, PMCentersUSA.
