Job Title: Assistant Director of the Alumni Annual Fund
Department: Alumni Annual Fund
Classification: Exempt
Grade: 11
FTE/Working Schedule: 1.0 FTE, some travel, as well as evening and
weekend work is required.

Position Overview:

The Assistant Director will become a member of a well-organized and collaborative Alumni Annual Fund team. Collectively, the AAF team raises over $10 million from alumni, parents, and friends of the College, and is considered to be a national model for alumni participation. This role is responsible for supporting volunteers in achieving ambitious goals as well as maintaining relationships with the critical group of classes that spans alumni between 11 and 29 years post graduation.

Essential Job Functions/Responsibilities:
Program Support

• Provide staff support for AAF volunteer engagement outside of reunion years, determine volunteer messaging needs and facilitate adoption of new tools to support volunteers’ work.
• Support the direction and work of assigned AAF Board members and committee.
   

Relationship Management

• Thoughtfully maintain working relationships with current alumni leaders in a range of classes that include current and former trustees, major and planned giving prospects, and members serving on the Alumni Annual Fund Board.
• Serve as a consultant to class leaders by guiding them through setting strategy and creating ambitious data driven goals—assisting in meeting the College’s budgeted dollar and alumni participation goals set for the fiscal year.
• Collaborate with individual Alumni Annual Fund Board members to support class teams within the cohort.
• Identify, recruit, motivate, and steward new Alumni Annual Fund volunteers.
• Proactively partner with development colleagues on strategy and approach for major gift prospects in class range taking into account class strategies and goals.
• Solicit volunteer leaders as appropriate.
   

Project Management

• Organize class team meetings and calls, keeping teams accountable to their plans and deadlines.
• Gather content (solicitations or thank yous) from volunteers and deploy using a variety of tools including mail, email marketing systems, texting and video platforms.
• Manage additional special program responsibilities that fall outside the class-based fundraising structure, including Salesforce and Slate volunteer portal tasks.
• Collaboration with Alumni Relations staff as needed to coordinate off-cycle mini-reunions, in-person gatherings for volunteer teams, virtual class gatherings and more.

Must have the ability to understand and follow written and oral work instructions, operations, safety procedures, and hazardous labels. 

Note: This position description is not intended to be all-inclusive. Employees may perform other related duties to meet the ongoing needs of the organization. 

Review of applications begins immediately and continues until the hire is complete. We accept only online applications.

Carleton College is an AA/EEO Employer: We are committed to developing our staff to better reflect the diversity of our student body and American society. Members of underrepresented groups are strongly encouraged to apply. 

Staff Salary and Benefits: The selected finalist’s salary will be based on the candidate’s qualifications, internal pay structure, and our overall compensation package. Carleton offers a generous benefits package, including comprehensive medical, dental, and vision insurance, 403(b) retirement plans with a 10% employer contribution with immediate vesting, a health savings account with a college contribution, a generous paid time off package, as well as access to many other campus amenities. 

Carleton is a private liberal arts residential campus with nearly 2000 students and 800 faculty & staff. Carleton is located in Northfield, Minnesota, approximately 40 miles south of the Twin Cities. Northfield is a short commute from the metro that offers an interesting alternative to working in corporate America. A place with a small-town charm with big city opportunities. If you are looking for a stimulating environment to work in, take a closer look at this opportunity today.

Education/Experience/Skills:

Required:

• B.A. degree.
• Have an appreciation for the educational experience a small residential college provides.
• Interest in thinking creatively and strategically about how engagement with an organization intersects with philanthropy and volunteerism.
• Excellent oral and written communication skills, with the judgment and discretion to handle confidential or sensitive matters.
• Highly organized.
• Ability to adapt to various communication and work styles.
• Team oriented and collaborative.
• Commitment to inclusion, diversity and equity, with openness to diverse voices and perspectives.
• Attentiveness to inclusive recruitment and communications practices.
• Ability to travel; some evening and weekend work required.

Preferred:

• Previous experience in relationship or account management, fundraising, volunteer management, or comparable experience.
• Comfort with a range of technical tools and programs is a plus.
• Proficiency with managing multiple tasks and priorities.
   

About Carleton College

Founded in 1866, Carleton College is a private, coeducational liberal arts college of roughly 2,000 students located in the historic river town of Northfield, Minnesota. Nationally recognized as the nation’s top college for undergraduate teaching, Carleton is known for its academic rigor, intellectual curiosity, and sense of humor. Carleton offers 33 majors and 38 minors in the arts, humanities, natural sciences, mathematics, and social sciences.

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