Job Family: Administrative Professional - Not OT Eligible
COVID-19 Vaccine Information:
In accordance with Washington State Governor's Proclamation 21.14.3, as a condition of employment, you must be fully vaccinated or have an approved medical/religious accommodation by time of hire. People are considered fully vaccinated two weeks after receiving their last shot in a vaccine series. Full vaccination status or an approved accommodation will be verified prior to your first day of work. Should you not be fully vaccinated or have an approved medical/religious accommodation you will not be able to start employment with WSU. Information regarding vaccine verification and/or requesting a medical/religious accommodationis available at https://hrs.wsu.edu/covid-19/vax-verification/. Please contact HRS at [email protected] or 509-335-4521 if you have questions.
Summary of Duties:
The Events Coordinator is responsible for directing all aspects of the creation, production, creative development, execution, and evaluation of WSU Pullman events. The Events Coordinator manages assigned events that will advance institutional strategies and other organizational objectives.
Travel, evening, and weekend work is required.
This recruitment will be used to hire two (2) vacancies.
Duties include, but are not limited to:
Manage the production, creative development, implementation, and evaluation of WSU events. Partner with event professionals, volunteers, WSU faculty, staff, and students, and outside vendors as appropriate.
Coordinate with the Director of Events and WSU Pullman leadership to plan, manage, and evaluate all aspects of the production, promotion, and protocol of WSU Pullman events.
Coordinate and oversee the logistical and technical needs of events, including live stage presentations, TV/video production, livestream activities, banquets, lectures, award ceremonies and other activities.
Set priorities and establish policies, procedures, and timelines to ensure timely, successful events that achieve WSU Pullman's goals and objectives.
Develop relationships and manage logistics, security, and other requirements for local, national, and/or international speakers or honorees.
Build, manage, and evaluate online event registration pages.
Manage legal and financial aspects of events, in partnership with the Director of Events and WSU Pullman leadership.
Work with the WSU Pullman Chancellor's office and Marketing and Communications to coordinate the writing and design of online, print, and digital collateral for events.
Coordinate the production of event collateral.
Apply appropriate WSU branding to event decor and collateral.
Write correspondence, as appropriate, to event stakeholders and attendees.
Provide direction and oversight on social media postings/campaigns related to events.
Work with the WSU contracts office to set up contracts and agreements for events, as needed.
Estimate costs for specific events, and manage to provided budgets.
In coordination with the Director of Events, authorize expenditures and monitor charges for events.
Prepare final cost summaries and reconcile accounts.
Prepare financial reports, as needed.
A Bachelor's degree in a field relevant to area of specialization and three (3) years of experience directly related to the specialty area. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.
Experience organizing, planning, executing and evaluating special events.
Experience using Microsoft Office Suite applications including Word, Outlook, PowerPoint, and Excel programs.
Demonstrated ability to communicate effectively orally and in writing.
Experience managing multiple projects.
Experience in higher education.
Evidence of creative, conceptual thinking and the ability to take the conceptual and make it a reality.
Area/College: WSU Pullman Chancellor Department Name: WSU Pullman Chancellor City, State, Zip: Pullman, WA 99163 Department Link: provost.wsu.edu Monthly Salary: Commensurate with experience and qualifications. FTE: 100% This is a permanent position. Screening Begin Date: Screening begins Monday, August 8, 2022 and will remain ongoing until vacancy has been filled. Background Check: This position has been designated by the department to require a background check. Application Instructions: Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Applicants are required to include contact information for professional references within the application. Required Documents:
Time Type: Full time
Position Term: 12 Month
WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.
WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected].
Founded in 1890 in Pullman, Washington State University (WSU) is Washington’s land-grant university with an overarching mission of improving the quality of life for all citizens – locally, nationally, and globally. WSU is committed to innovation and excellence in research and scholarship. WSU has a current enrollment of over 30,000 undergraduate, graduate, and professional students and approximately 6,000 faculty and staff at its five campuses (Pullman, Spokane, Tri-Cities, Vancouver, and Everett), as well as its numerous other locations across the State of Washington and online through its Global Campus. U.S. News & World Report's 2016 "America's Best Colleges" rankings place WSU in the top 75 public national universities. WSU was one of only three Northwest universities to be placed in the top two tiers, along with the University of Washington and the University of Oregon. WSU is ranked as a "highest research activity" institution by the Carnegie Foundation and is in the top 12 percent of research universities as reported by the National Science Foundation. Also, WSU was recognized by the Carnegie Foundation for the Advancement of Teaching for its engagement activities with its C...ommunity Engagement Classification.WSU employs approximately 6,000 faculty and professional staff and the University deeply values diversity among its faculty, students, and staff. WSU students represent diverse social, economic, and ethnic backgrounds: approximately 10 percent of WSU students hail from outside the state of Washington, and approximately 6.8 percent are international students. WSU annually awards more than $280 million in scholarships and financial aid to approximately 17,000 undergraduate students.