Deputy Director?? -???? Facilities Management Department

GENERAL DUTIES

This is a classified managerial position with four (4) assignment levels. Levels are based upon size of staff and campus:

Under general direction, with wide latitude for the use of independent judgment and initiative, oversees and is responsible for areas such as: cleaning, operating, maintaining, repairing and making improvements to the physical plant and grounds of a campus; the safe and effective operation and maintenance of the campus facilities; reviewing of repair/service requests and making inspections; establishing preventive maintenance plans and standards; the implementation of campus sustainability and energy saving measures; and dealing with outside vendors, contractors, federal, state, local and other entities.

• Assists in, or in the absence his/her supervisor, performs higher level administrative assignments and supervision of staff to ensure the safe and effective operation and maintenance of the plant, mechanical equipment and grounds.
• Serves as a principal assistant to a higher level college executive in one or more areas, such as the cleaning, operation, maintenance, repair and improvements of the physical plant and grounds of a community or senior college.
• Prepares the annual budget for the operation and maintenance of the college buildings and grounds under his/her control.
• Directs buildings and grounds staff in all repair, maintenance, and improvements involving major and minor alterations; directs staff in operation of plant, mechanical equipment and grounds.
• Trains staff in proper procedures involving equipment operation and safety procedures.
• Establishes work standards and procedures.
• Evaluates repair and service requests and makes inspections to determine the need for actual and preventive maintenance.
• Oversees operation and repair of vehicle fleet.
• Plans for the direction the rehabilitation, improvement, and repair work involving alterations to buildings and grounds, such as painting, electrical work, heating, ventilating, and air conditioning plant repairs, plumbing, masonry work, carpentry, gardening, and horticulture work .
• Requisitions, distributes and inspects materials, tools and equipment needed for repairs and maintenance.
• Reviews finished work, time spent, and material used for assigned projects.
• Ensures that waste is properly sorted for recycling or disposal and disposed in the proper manner.
• Is responsible for the proper removal of toxic waste under Environmental Health & Safety Office guidelines.
• Coordinates proper storage of toxic and flammable materials- allots proper space and containers if necessary.
• Assists in making surveys for cost estimates, and checks contractual work in progress for conformance with specifications and blue- prints.
• Contracts for maintenance services agreements and ensures adherence to bid specifications; approves payments.
• Is responsible for guaranteeing adherence to bid specifications and approving payments.
• Prepares bid specification for the performance work by contractors for the rehabilitation, improvement, and repair of buildings and grounds, including areas such as painting, electrical work, heating, ventilating, and air conditioning plant repairs, plumbing, masonry work, carpentry, gardening, and horticulture work.
• Develops and oversees preventive maintenance plans and standards.
• Plans for and directs the rehabilitation, improvement, and repair work involving alterations to buildings and grounds, such as painting, electrical work, heating, ventilating, and air conditioning plant repairs, plumbing, masonry work, carpentry, gardening, and horticulture work or prepares bid specifications for the performance of such work by contractors.
• Guides and oversees the implementation of campus sustainability and energy saving measures.
• Acts as a college representative with outside vendors, contractors, federal, state, local and other entities.

CONTRACT TITLE

Administrative Superintendent Buildings-Grounds

FLSA

Exempt

CAMPUS SPECIFIC INFORMATION

ABOUT JOHN JAY COLLEGE

John Jay College of Criminal Justice is a senior college of the City University of New York (CUNY) led by President Karol V. Mason and an internationally recognized leader in educating for justice. John Jay is a federally designated Hispanic-serving institution, it is ranked third in the nation in Black student success, and it is a top ten institution for promoting student social mobility. John Jay is proud to serve a diverse and dynamic student body of 15,000 students that includes nearly fifty percent students who are first in their family to attend college as well as students who are immigrants, from low-income families, or from other historically underrepresented groups.

The College participates in the doctoral programs of the Graduate Center of the City University of New York and offers bachelor???s and master???s degrees in traditional criminal justice-related fields of study as well as in a robust portfolio of liberal arts and sciences programs that highlight themes of justice across the arts, sciences, humanities, and social sciences. John Jay College seeks staff and faculty members who thrive in multicultural academic environments and are committed to access and excellence in higher education.

POSITION OVERVIEW

This position will report directly to Chief Administrative Superintendent of Buildings and Grounds.

This position will serve as the Deputy Director of the Facilities Management Department.

In the absence of the Director, this position will assume full responsibility for the Facilities Department.

This position oversees the management of all Trades, with current specific duties for the electrical and carpentry trades. This position will be responsible for the maintenance and upkeep of all facilities. In addition to general duties this position will be required to:

• Oversee the maintenance and repair of the College???s entire electrical distribution system, including managing outside service companies for such work.
• Assist in the planning and management of the $5MM switchgear replacement project planned for the Haaren Hall building.
• Oversee compliance with the following agencies: EPA, DEC, DEP, FDNY and OSHA as related to building systems.
• Ensure equipment run times are scheduled to meet College needs while conserving energy.
• Knowledge of Siemens BMS system and Archibus preventative work order system to manage the day-to-day operations and maintenance of the campus.
• Coordinate with other Facilities Management department supervisors, event planners, and other key staff to ensure all systems are coordinated with events.
• Serve on the Sustainability Council; assist in the development of the energy management systems and emergency preparedness.
• Responsible to develop and implement energy management and efficiency strategies while developing and meeting utilities budget projections season to season.
• Represent the department in any meetings necessary in lieu of the department head.
• Assist in planning for snow removal for the campus during inclement weather and at times be the management representative on site during such occurrences should they occur during off hours.
• Liaison with the FDNY and all inspections.
• Assist in peak load shedding during demand days and seek other operating efficiencies.
• Provides coverage for other Administrative Superintendents in their absence.
• Other duties as directed.

This position is designated an essential employee position. Essential employees are those required to report to work even when the University and/or College operations are suspended.

MINIMUM QUALIFICATIONS

1. A Baccalaureate degree in a related field of study from an accredited college and four years of related experience of which two years must be progressive full-time managerial/administrative experience dealing with a large staff, in the management and/or operation and maintenance of buildings and grounds such as large hotels, educational complexes, large office buildings, large building or hospital complexes, large gardens or parks; OR
2. A valid New York State Registration as an architect and 3 years of related experience of which 1 year must be full-time managerial/administrative experience as described in ???1??? above; OR
3. A valid New York State professional engineers license and 3 years of related experience of which 1 year must be full-time managerial/administrative experience as described in ???1??? above; OR
4. A valid New York City High Pressure Boiler Operating Engineers license, a four year high school diploma or its equivalent, and six years of related experience of which four years must be progressive full-time managerial/administrative experience as described in ???1??? above; OR
5. A four year high school diploma or GED and 8 years of related experience of which 4 years must be progressive full-time managerial/administrative experience as described in ???1??? above; OR

NOTE: An advanced degree in a managerial field from an accredited college may be substituted for an additional year of managerial/administrative experience.

OTHER QUALIFICATIONS

• Proficiency in Microsoft Office, Word, Excel, and Project Manager with experience operating complex facility related computer software systems
• Ability to read and interpret blue prints, diagrams, and equipment manuals

-Knowledge of NYC codes and laws

COMPENSATION

Salary range for Level 4: $ 105,000- $115,000.

Salary commensurate with education and experience.

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

If you are viewing the job posting on John Jay College website or in CUNYfirst, please select the "Apply Now" button. If you are viewing the job posting on any other website, please follow the instructions below:

• Go to www.cuny.edu and click on "Employment"
• Click "Search job listings"
• Search by job Opening ID number 29023
• Click on "more options to search for CUNY jobs"
• Click on the "Apply Now" button and follow the instructions

Once you have registered or logged in with your user name and password, upload your cover letter, resume, and the names and contact information of three professional references as one document.

CLOSING DATE

Review of resumes begins October 7, 2024.

Posting is opened until filled.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

Location

John Jay College

About CUNY John Jay College

John Jay College of Criminal Justice is a senior college of the City University of New York (CUNY) and an internationally-recognized leader in educating for justice. John Jay is a federally designated Hispanic-serving institution, it is ranked third in the nation in Black student success, and it is a top ten institution for promoting student social mobility. John Jay is proud to serve a diverse and dynamic student body of 15,000 students that includes nearly fifty percent of students who are first in their family to attend college as well as students who are immigrants, from low-income families, or from other historically underrepresented groups.

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