Career Center

The College of Saint Benedict and Saint John’s University Libraries invites applications for the full-time, benefit eligible position of Transcript and Eligibility Coordinator. 

This position maintains primary responsibility for distinct functions within the office – athletic eligibility, transcripts and all educational verifications.

The person in this position processes all transcript requests for current and former students. This person is responsible for the review and verification of student athletic eligibility for both the College of Saint Benedict and Saint John’s University. This person is also responsible for all online and manual educational verifications. This position is also responsible for the maintenance of the files for all present and former students of the College of Saint Benedict and Saint John’s University.

The College of Saint Benedict (CSB) is a liberal arts college for women, and Saint John's University (SJU) is a liberal arts college for men and a graduate School of Theology and graduate Nursing programs for both men and women. SJU is the home of the Hill Museum & Manuscript Library and the Collegeville Institute for Ecumenical and Cultural Research. The campuses are located in the central lakes area of Minnesota, surrounded by more than 3,000 acres of pristine forests, prairies, and lakes. The campuses are minutes away from St. Cloud, an increasingly diverse regional center with a population of over 100,000, and 70 miles from Minneapolis and St. Paul. Some CSB and SJU faculty and staff choose to reside locally, while others commute from the Twin Cities. Both St. Cloud and the Twin Cities offer a wide range of fine arts, cultural, dining, recreational, and sporting opportunities.
 
CSB and SJU are Catholic colleges in the Benedictine tradition enlivened by values of community, hospitality, stewardship, and justice. The schools are dedicated to cultivating an equitable, inclusive community founded on respect for all persons. Students, staff and faculty from many diverse belief systems and backgrounds collectively bring a rich dimension to the academic, cultural, and religious experience at CSB and SJU. Learn more in our Institutional Statement on Diversity and in our brochure regarding Higher Education in the Catholic and Benedictine Tradition.
 
With a total enrollment of approximately 3,200 students, CSB and SJU are unique in all of higher education, distinguished by their commitment to the holistic transformational development of women and men within the context of a unified, coeducational experience. All students, faculty, and staff have the opportunity to experience and engage with the two institutions. For further information, see http://www.csbsju.edu/about.
 
CSB+SJU offer competitive salaries and a comprehensive benefits program.  

Responsibilities

Records Management: (35%)

• Manage and prepare transcripts as requested by students, former students, alumni, alumnae, and school officials through online, in-person and written requests. Management of this processing requires handling the information transmitted through the National Student Clearinghouse online system, responding to email and phone inquiries while accommodating student deadlines, when appropriate.  Verify the receipt of funds from the National Student Clearinghouse and manage the deposit of fees for all other transcript requests.
• Maintenance of all student academic records (paper, microfiche and digital) for both current and former students at CSB and SJU.   Including the processing of name and social security number changes for both current and former students.   Monitor the receipt and uploading of high school transcripts for incoming first year students. Coordinate and process address changes for current students. 

Athletic Eligibility Oversight: (25%)

• Verify and maintain all the athletic eligibility rosters for CSB and SJU varsity sports and select club sports. This includes determining student eligibility, providing rosters to outside agencies (MIAC, NCAA) for certification of eligibility, maintaining historic records of rosters, updating the Banner student information system, and running ad hoc reports for coaching staff.

Educational Verification Oversight: (20%)

• Verify student educational verifications through the National Student Clearinghouse online system as well as other manual requests, as needed (forms, letters, etc.). Oversee the enrollment and degree file process through the National Student Clearinghouse including remedying errors or omissions.   
• Process undergraduate student withdrawals from the institutions. This includes updating their transcript, academic record and reporting the information to the National Student Clearinghouse.

General Duties: (20%)

• Assist with regular and daily contact with students, faculty, and others seeking Registrar’s Offices services through walk-in, telephone, mail and e-mail inquiries. The person in this position must be familiar with the Banner student information system, Banner Web Self Service, and other student records maintained by the office. Enter scores for Math/Foreign Language and other placement or proficiency exams.
• Manage the admission and registration of the special student population. Assist with course pre-registrations for specific students, such as Nursing cohorts, Fine Arts Scholarship students and other individual courses. Also assist with updating registration holds each semester.
• Manage mail service through the U.S. Postal Service. Includes assisting with the mailing of diplomas. 
• It includes the understanding and enforcement of college/office policies and procedures that pertain to students and faculty.   Requires a general understanding of graduation requirements, general education requirements, registration policies, etc. Assist with degree auditing as needed. 
• As part of the Registrar’s team, this position assists with major projects related to the operations of the office at various times of the academic year, as the job duties allow. This may include working on holidays and for other office or institutional events such as Labor Day, end of term processing during the winter break, or Commencement.

• High school diploma or some post-secondary education/technical training
• Ability to learn various online systems - NSC to process transcripts and enrollment verifications and MIAC to verify athletic eligibility, etc.
• Previous data management and record keeping experience or ability to demonstrate logical thinking skills. 
• Ability to work independently and complete assignments with numerous interruptions.  Requires strong organizational skills and the ability to prioritize multiple tasks and time sensitive projects.
• Maintain a high level of competence is expected, including making judgments independently regarding the accuracy of information/data and exercising discreet judgement and confidentiality.
• Beginner to intermediate skill level in Microsoft Office products, including Word, Excel and Outlook
• Collaborator – ability to work well with all groups of people within the institutions, including participation in several administrative teams both internal and external. 
• Strong communication skills, both written and verbal, to collaborate with users at all levels within the organizational structure.
• Bachelor’s degree
• Intermediate to advanced skill level in Microsoft Office products

Physical Requirement:
This position requires frequent extended periods of computer usage and viewing.
 
 Preferred:

• Bachelor’s degree
• Intermediate to advanced skill level in Microsoft Office products
• Ability to interact with the communities of Saint John’s and the College of Saint Benedict as an integral part of the staff and faculty, including a desire to acquire an understanding of the character and mission of Saint John’s University and the College of Saint Benedict.

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About College of Saint Benedict and Saint John's University

The College of Saint Benedict (CSB), a liberal arts college for women, and Saint John's University (SJU), a liberal arts college for men, are located in the central lakes area of Minnesota, surrounded by more than 3,000 acres of pristine forests, prairies, and lakes. The campuses are minutes away from St. Cloud, an increasingly diverse regional center with a population of over 100,000, and 70 miles from Minneapolis and St. Paul. Some CSB/SJU faculty and staff choose to reside locally, while others commute from the Twin Cities. Both St. Cloud and the Twin Cities offer a wide range of fine arts, cultural, dining, recreational, and sporting opportunities. CSB and SJU are Catholic colleges in the Benedictine tradition enlivened by values of community, hospitality, stewardship, and justice. The schools are dedicated to cultivating an equitable, inclusive community founded on respect for all persons. Students, staff and faculty from many diverse belief systems and backgrounds collectively bring a rich dimension to the academic, cultural, and religious experience at CSB/SJU. We welcome faculty who devote themselves with passion and integrity to their disciplines and to a transformative ed...ucation of their students. With a total enrollment of approximately 3600 students, faculty members develop relationships with students in small classroom settings and have opportunities to work closely with students on research projects, experiential learning experiences, and study abroad programs. Recent initiatives to create a dynamic general education curriculum and to develop plans for a new teaching and learning center demonstrate strong institutional support for faculty development. CSB and SJU offer competitive salaries and a comprehensive benefits program.

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