Administrative Secretary

Position Number: S-3030
Type of Recruitment: External

Position Summary:
Duties performed are of a senior secretarial nature supporting Alumni Relations. Responsibilities include event registration and support, Gold membership processing, running reports, acting as primary receptionist for Carlin Alumni House and providing office support for thirteen professional administrative staff.

Required Qualifications:
High school diploma or GED.
Three years of qualifying experience or a combination of education and experience that equates to three years.
Experience with Microsoft Word.
Customer service experience.
Organizational skills with strong attention to detail.
Demonstrated positive interpersonal skills.
Effective verbal and written communication skills.
Ability to project a positive attitude.
Ability to manage multiple projects and meet deadlines with accurate results.
Ability to compose, proofread and edit correspondence.
Ability to perform the essential functions of the job.

Preferred Qualifications:
Spreadsheet and/or database experience.
Knowledge and use of software platforms: Fundraising Performance Management, PeopleGrove, Millennium, Thankview.

Duties & Responsibilities:
Provides event support including database management, invitations, RSVPs, confirmation letters, and any other correspondence as needed.
Assists with event creation, including calling venues to find room rental cost, menu details, etc., preparing event bags and swag bags and any other associated tasks for all alumni events and development strategies.
Creates registration pages and updates website to include event details, codes Alumni events and enters data in Millennium.
Assists with developing, requesting and updating reports from Millennium; generates event reports, both before the event and after, including details about Major Prospects and VIPs distributes as needed.
Enters Gold Membership payment information into Millennium; charges all credit cards for event payments and Gold Membership payments.
Assists with data requests for email and snail mail.
Manages general communications for the Carlin Alumni House, checking [email protected] email, answering main phone line and welcoming all guests to the Carlin Alumni House.
Assists in regular office administration keeping a comprehensive calendar for Advancement Staff and other interested parties.
Coordinates filing of important documents physically and digitally.
Provides specialized clerical support when needed for thirteen professional administrative employees.
Supports College development officers with communications and correspondence when necessary.
Responsible for ordering office supplies for Advancement.
Provides support to the Assistant to the Vice President of Advancement and Alumni Relations Executive Assistant with Timelink, Alumni Board, Development Board, meeting arrangements and other duties as needed.
Supports the Executive Director of Alumni Relations and Constituent Engagement with calendaring, correspondence, and general office duties.
Other duties as directed.
Essential Functions:
Ability to drive a vehicle on behalf of the university.
Ability to lift up to 50 pounds.

Supervision Exercised:
None.

Employee Group: Office Professional
Staff Pay Level: 5
Pay Range: $14.50 - $21.33
Division: University Advancement
Department: Alumni Relations & Constituent EngagementCentral Michigan University Advancement commits to ensuring all students, faculty, staff, alumni, and constituents feel fairly represented, advocated for, and supported by CMU Advancement. We are taking steps to meet that commitment.Recognizing there is always room for growth, we seek to bring in new knowledge and enhance a stimulating environment that comes from open and broadly diverse perspectives.
Position Status: Regular
Position End Date:
Employment Status: Full Time
FTE: 1.0
Position Type: 12 month
Weekly Work Schedule: M-F | 8am - 5pm; evenings & weekends as required.
Location: Mount Pleasant, MI
Posting Ends:
Open Until Filled: Yes

About the Department:
Central Michigan University Advancement commits to ensuring all students, faculty, staff, alumni, and constituents feel fairly represented, advocated for, and supported by CMU Advancement. We are taking steps to meet that commitment.Recognizing there is always room for growth, we seek to bring in new knowledge and enhance a stimulating environment that comes from open and broadly diverse perspectives.

About CMU:
Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.

We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, masters, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.

CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.

Central is home to 17 mens and womens Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.

CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. Its part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the states largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.

Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions - Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more - are within easy reach of the citys central location in Michigans Lower Peninsula.

CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.

CMU Leadership Standards:
Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.

We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.

Please review the Leadership Standards before applying for this position.

Message to Applicants:
Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community.

You must submit an on-line application in order to be considered as an applicant for this position.

Cover letters may be addressed to the Hiring Committee.



To apply, visit https://www.jobs.cmich.edu/postings/38911

CMU, an AA/EO institution, strongly and actively strives to increase diversity and provide equal opportunity within its community. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex-based stereotypes, sexual orientation, transgender status, veteran status, or weight (see https://www.cmich.edu/offices-departments/OCRIE).
If you wish to see 'EEO is the Law' posters, please click here.
CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.
Inquiries about the application of Title IX can be made to CMUs Title IX Coordinator, the US Department of Educations Assistant Secretary, or both.
CMUs Title IX Coordinator can be reached at:
Phone: 989-774-3253
Office: 103 E. Preston St.
Bovee University Center, suite 306
Mount Pleasant, MI 48858
Email: [email protected]







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