United States - Nationwide
Boston, Massachusetts
Baltimore, Maryland
Tuscaloosa, Alabama
Chicago, Illinois
Minneapolis, Minnesota
Chicago, Illinois
Posted: 07-Nov-24
Location: Pittsburgh, Pennsylvania
Salary: Commensurate with experience
Employment Type:
Organization Type:
Required Education:
Internal Number: 30435
POSITION SUMMARY:
The Admissions Coordinator is an advanced administrative position that supports the Assistant Dean of Enrollment Management and Retention (ADEMR) within the School of Pharmacy. Work involves responsibility for serving as the main contact person for admissions within the School of Pharmacy along with assisting with recruiting events. Work assignments are received with only broad statements of objectives and are performed under general supervision. This position requires extensive contact with students, staff, faculty, parents and the public. Work is done with considerable independence within established policies and guidelines and reviewed by superiors through reports, conferences, and observation of results. The position reports to the Assistant Dean of Enrollment Management and Retention.
DUTIES AND RESPONSIBILITIES:
Admissions Responsibilities
Serves as the primary representative to make “first contact” in the admission cycle, including email, telephone and text to all applications.
Point person within the admissions process that follows up with all applicants regarding what they still need to submit for their application, where they are in the process, timelines, etc.
Manages and conducts continual follow-up with applicants and students with applications started but not submitted.
Manages the admissions tracking spreadsheet and Slate database system and updates both in a timely fashion simultaneously.
Uploads Transcripts into Slate and manually enters GPA into individual student record in Slate.
Advises applicants (Undergraduate, Graduate, Transfer, Online) of prerequisites and other admission requirements such as grade averages and other relevant information.
Evaluates transcripts and credentials during the admission process and communicates closely with applicants regarding their application status, their particular competitiveness and program selectivity.
Enters all recruitment lead cards into Slate database system.
Works closely with the ADEMR to select qualified applicants for interviews.
Coordinates, schedules, oversees and manages interviews with candidates, Assistant Dean, faculty and constituents.
Tracks candidates using Admissions Rubric through Excel.
Makes recommendations for candidates to ADEMR to select qualified applicants for interviews.
Sanitizes Transcripts, Test Scores, Personal Statements, Essays and Recommendation letters to be presented to the Admissions Committee when necessary.
Assists the ADEMR with tabulating and tracking admissions data and metrics.
Prepares monthly report of applicant pipeline to be presented at EMG graduate meetings and any other meetings deemed necessary by the ADEMR.
Supports the Undergraduate Recruitment and Admissions Counselor with inquiries from the undergraduate population including all high school inquires and when deemed necessary by the ADEMR, transfer inquiries. Communicates any prior interactions before handing over undergraduate student and parent to Undergraduate Recruitment and Admissions Counselor.
Prepares Marketing Materials for ADEMR and URAC for recruitment events including filling out marketing folders with appropriate marketing promo items to be distributed to appropriate student demographic (Freshmen, Transfer and Online Graduate Student).
Manages the entire process of distribution of marketing materials sent to the accepted students population (ex. Acceptance Boxes).
Completes file scanning for applicants and maintains electronic files for prospective students.
Performs other related job duties as assigned by the Assistant Dean of Enrollment Management and Retention.
Budgetary Responsibilities
Provides budget support and oversight of recruitment budget.
Manages Procurement Card accounts for the Assistant Dean of Enrollment Management and Retention.
Supports the ADEMR and the Undergraduate Recruitment and Admissions Counselor with RBE’s.
Responsibilities to the Office of the Dean
Provides reports in the format requested, including but not limited to financial, budgets, enrollment stats as requested, technology inventory, provides information for the school annual reports (webform & excel spreadsheet), etc.
Provides constant updates and maintains accuracy including but not limited to the department’s section of the school’s intranet; the school website (by submitting updates to the Marketing Manager); and the department’s annual calendar.
Provides timely, accurate and approved (per the policy) schedules, timesheets, Kronos submissions and/or leave requests.
Provides support to your designated back up person and administrative staff members.
Provide any additional support as requested.
Completes other duties as assigned.
REQUIREMENTS:
Minimum qualifications:
An Associate’s degree from an accredited institution required in Student Personnel, Counseling, or another related field.
The successful candidate will have 3+ years of experience in higher education admissions.
Preferred qualifications:
Bachelor’s degree (B.A. or B.S.) from an accredited institution is preferred, in Student Personnel, Counseling, or another related field.
5 years preferred in higher education admissions preferred.
Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following:
Possesses excellent oral and written communication skills
Possesses also have excellent organizational and interpersonal skills
Candidate possesses time management skills and will be detail oriented and will be highly proficient in using Microsoft Office (Word, Excel, Power Point) and experience using student data bases such as Sunguard Banner Systems, Slate etc., is highly desired, along with an ability and willingness to learn new technologies relevant to the position.
Able and willing to work in a complex, fast-paced structure
Possesses and maintains a high energy level, enthusiasm, and a positive approach to work, an excellent rapport with people, a commitment to customer service, and to the educational development of students.
Commitment to the University’s values of diversity, equity and inclusion, and recognition of the importance of treating each individual with dignity and respect consistent with the University’s Mission. Demonstrated experience with, and understanding of, the broad diversity of the University community (students, faculty, staff and others).
Ability to establish and maintain effective working relationships with the University Community.
Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.