Scheduled Hours

37.5

Position Summary

The Director of Events reports to the Senior Director, Special Events for Schools, and Programs. The role of the Director of Events is to plan and implement key events designed to cultivate, maintain, and strengthen alumni, parent, and friend ties to the University. Oversee and manage all aspects of staffing, event planning and logistics, budgets, and contracts.

Job Description

Primary Duties & Responsibilities

• Manages University Advancement special events for one of the Danforth Schools or Programs, including high level events for the chancellor, dean, and other university leaders. Oversees, manages, and provides assistance as needed for additional special events in University Advancement for assigned schools and programs including but not limited to: Professorship installations, Donor stewardship dinners, award ceremonies, and other events involving the schools and programs. Works with philanthropy and development teams to facilitate engagement, cultivation and stewardship through program events.
• Manages event planning related activities including but not limited to contract negotiations, reserving event space, creating invitations, overseeing data for invitation lists, coordinating and supervising mail house projects, creating timelines, establishing logistical plans, securing speakers, creating seating plans, overseeing the process of drafting briefing materials for university leaders, and assisting with talking points.
• Oversees the ongoing management of one team member, including day-to-day management of timesheets, performance reviews, and regular check-ins.
• Performs other duties as assigned.

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Preferred Qualifications

• Three years of experience in development/advancement preferably in higher education.
• Prior experience in event planning and management.
• Prior experience in budgeting and forecasting.
• Knowledge of and proficiency with computer software (Microsoft Word, Excel, Outlook, PowerPoint, FileMaker Pro) and standard office equipment.
• Experience with email building software and/or graphic design.
• Demonstrated strength in organizational and project management skills.
• Familiarity with and appreciation for the mission of Advancement Programs and the activities of the department.
• Desire to play a meaningful role in the universityâ™s community and to share in the communityâ™s commitment to education and research.
• Outstanding oral and written communication skills.
• Ability to work successfully with administration, faculty, alumni, parents, and volunteers as appropriate.
• Ability to listen carefully, learn quickly, and work effectively in a complex organization.
• Exceptional interpersonal skills: demonstrated ability to build and maintain relationships. 
• Able to prioritize and multi-task effectively.
• Ability to work collaboratively with colleagues across development offices, as well as independently. 
• Ability to stay task-oriented without supervision.
• Honesty, integrity, and enthusiasm; a very strong work ethic, supported by commitment and follow-through.

Required Qualifications

• Bachelorâ™s degree
• Five years of related experience.

Grade

G14

Salary Range

$75,200.00 - $128,800.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

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