Job Title: 

Job Number: 919 
Job Type: Full-Time 
Temp Contract Length:  
Location: 150 Frederick St - Regional Admin Headquarters 
Job Category: Administration 
Number of Positions:1
Department:  Planning Development and Legislative Services 
Division: Community Planning 
Hours of Work: 35 
Union:  Management/Management Support 
Grade: Management/Management Support Grade 09 
Salary Range: $65.25 - $81.56 per hour 


Our Story: 

Committed to fostering opportunities for current and future generations, the Region of Waterloo is an inclusive, thriving and sustainable region of connected rural and urban communities with global reach. Our mission is to serve, engage and inspire, by delivering quality services to a diverse population of 630,000+, while creating a healthy, collaborative environment of learning, respect and innovation.

This is a place where employees are valued and recognized for their talents and contributions to our success. Our employees take pride in making a difference in people's lives through the work that we do. We are looking for people like you to help make it happen.

The Role

Manages day-to-day development review and approvals functions. 

Manages implementation of approval authority responsibilities assigned to the Region by the Planning Act, Provincial Plan Review functions, and Regional policy, capital works, and financial interests during the processing of Planning Act applications and implementation studies. Manages completion of projects involving research and analysis of Regional land use, land use policy, and infrastructure planning. Provides expert advice in the analysis and resolution of unusual, complex, and controversial issues concerning development in the Region.


  • Manages the processing of development applications and area municipal planning documents. 
  • Manages a Supervisor, Senior Planners, Planners, and Planning Systems Administrator in the approval of plans of subdivisions, plans of condominium, and local official plan amendments as well as commenting on development applications. 
  • Ensures proper coordination of input and ensures appropriate conditions of approval or appeal of development applications are applied per Regional policies, approved capital programs, and forecasts. 
  • Ensures Regional interests are identified; internal conflicts, inconsistencies, and oversights are resolved. 
  • Reviews work of staff in detail and provides support as required for complex files to ensure conformity and policy alignment, and reduce risk of future litigation prior to recommending comments are sent externally or plans are signed by the Associate Director or Director 
  • Executes staff delegation of approvals of development applications.
  • Supports the identification of technical requirements in the process and sign off on satisfactory completion
  • Conducts and manages negotiations with development proponents, consultants, lawyers, area municipal staff, Ministries, and agencies regarding legislative, policy, infrastructure, environmental, and financial issues related to development approvals.
  • Oversees collection of development application fees. 
  • Works through sensitive and/or complex development applications in collaboration with Area Municipal staff to influence positive regional outcomes. 
  • Manages planning studies and policy-related strategies.
  • Manages the preparation and implementation of work plans for external committees. Secures funding; retains and oversees the work of consultants; develops activities to promote complete communities and re-urbanization in the Region; and organizes conferences/forums. 
  • Manages the preparation and implementation of committee work plans, and provides updates to the Planning & Works Committee and Council, as required.
  • Manages process review and implementation of improvements relating to development applications.
  • Manages to ensure development applications comply with legislation; prepares and recommends approval of amendments to the Regional Official Plan; and monitors Regional planning policy and related legislation, programs, and guidelines. 
  • Manages working relationships with other departments and area municipalities, landowners, stakeholders, politicians and the public in development planning matters.
  • Maintains and manages liaison with development industry representatives, Ministries, and external agencies to anticipate planning-related issues and promote solutions.


Additional Duties/Responsibilities

  • Evaluates and manages the resolution of Regional issues associated with development application appeals to the Local Planning Appeals Tribunal; recommends actions for same with the Regional Solicitor and the Director. Manages staff in preparation for Board hearings; provides evidence before the tribunal in support of Regional, Provincial, and area municipal requirements.
  • Conducts and manages negotiations with development proponents, consultants, lawyers, area municipal staff, Ministries, and agencies regarding legislative, policy, infrastructure, environmental, and financial issues related to development approvals.
  • Manages planning studies and policy-related strategies, regional and area municipal policy development and review. 
  • Manages development application database. Manages data requests from developers, financial institutions, and organizations.
  • Works closely with the Manager, Growth, Research and Analytics on the integration of service delivery for growth management in support of capital projects, master plans and other land use projects
  • Exchanges information with Regional area and municipal politicians, the media, the public, lawyers, and consultants.  Provides facilitation and mediation services.
  • Performs related duties as required.

Knowledge, Skills, and Abilities

  • Knowledge and skills are normally acquired through a Bachelor’s degree in planning, plus progressively responsible experience as a professional planner.
  • Must have membership or eligibility for membership in the Canadian Institute of Planners as a Registered Professional Planner (RPP).
  • Knowledge of development planning practices and procedures, information systems, and analytical and research techniques, regulatory framework around brownfield sites, financial tools, and strategies to implement density and intensification targets, and methods.
  • Knowledge of and ability to comply with policies, procedures, collective agreements, related legislation (e.g., planning, condominium, development charges, environmental assessment, aggregates, environmental protection, privacy, Ontario water resources protection, municipal, registry, land titles, Ontario municipal board), Provincial policy statements, Ministry agreements and memorandums of understanding, and conservation authority regulations.
  • Project management, analytical, problem solving, negotiation, mediation, and continuous improvement skills to respond to/resolve tribunal appeals and development application conflicts; plan and develop Section goals/objectives; and manage research, analysis, and implementation studies.
  • Leadership skills to manage, train, develop, motivate, and support staff.
  • Human relations and communication skills to respond to requests from area municipalities, government agencies, private sector, and the public; prepare and conduct presentations to the Planning & Works Committee, area municipal staff, and the public; provide evidence before boards and tribunals; interpret and explain regulation and financing requirements for development proposals; and participate as an effective team member.
  • Ability to read technical reports, statistics, board decisions, scientific literature, memos, letters, manuals, agendas, and minutes. Ability to write Council, Committee, technical, and project reports; correspondence. 
  • Computer skills using software such as Microsoft Office and ArcMap.
  • Ability to adjust schedule to attend public consultation meetings outside of regular business hours, as needed.
  • Ability to travel within and outside Waterloo Region. 
  • Ability to support and demonstrate the Region’s values.
  • The Region of Waterloo is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process.  At the Region, we respect, encourage and celebrate our diversity.  The Region of Waterloo is committed to providing accommodations throughout the recruitment process.  If you require an accommodation, please notify us and we will work with you to meet your needs.

    Alternate formats of this document are available upon request.  Please contact the Service First Contact Centre at phone number (519) 575-4400, TTY number (519-575-4608) to request an alternate format.