1. Manages the collection and provision of space and space-related information from campus departments and various other sources, updates the information in Campus Space Information Systems . 2. Manages the approach and schedule for updates to Space Information and conducts periodic dept surveys. Works with departments to ascertain space information to ensure accuracy and completeness. 3. Reviews the Space Information to ensure space is classified properly and consistently according to University standards using the US Department of Education Postsecondary Education Facilities Classification OMB Circular A-21 definitions as well as other national or campus guidelines. Accurately identifies space classification, assignment and usage as part of cyclical reviews or after moves or renovations. Identifies space information problems. Recommends and manages implementation of solutions. 4. Evaluates requests for space information and determines appropriate responses. Provides space information in various formats, including standard reports and CAD floor plans, to internal and external constituents. This includes both detailed and summary information to the Construction & Renovation division for Planning Studies or Benchmarking Studies, Capital Budgeting Office for the Capital Replacement Cost, Budget Office for space cost charging, Provost Office for planning, Controller Office in support of the University's Indirect Cost Recovery Rate program, and other initiatives as well as various external agencies such as NSF, NIH, AAALAC, etc. 5. Implements testing new versions of space management software including report formats, analyzes results, determines problems and recommends changes. Defines new report formats based on recurring requests or other needs. 6. Manages, schedules, and conducts field investigations to review facilities relative to space information and the CAD Assignment Plans. Manages the coordination with the Facilities Information Systems CAD team in reviewing facilities to ensure that CAD Assignment Plans and Space Information are accurately synchronized. Provides and reviews CAD plan changes, checks reports, authorizes the export of data from CAD plans to the space management system. Documents changes as required. Trains members of academic and administrative departments in the use of Space Information and related systems and interprets space classification and department standards. 7. Participates in planning initiatives such as efforts to assess building Capital Replacement Costs (CRC) to building occupants. Verifies space information for Planning Studies, space requests, space needs assessments, etc. 8. Collates and provides statistical data and information about space utilization to various departments about buildings, properties, etc. 9. Manages the collection and provision of City of New Haven information related to Yale Buildings and Leased Properties as needed for Yale renovation and new construction projects. 10. Manages workflow based on project management techniques.
Preferred Education: Experience with the software AssetWorks
Preferred Education, Experience and Skills: Experience with the software AssetWorks
Required Skill/ability 5: Demonstrated ability to manage multiple deadlines and work with minimal supervision.
Posting Position Title: Facilities Space Management Planner
Required Skill/ability 3: Ability to coordinate and organize changes to a complex database. Ability to use reporting tools to create reports and ad-hoc queries.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Space & Planning Systems Analyst
Required Skill/ability 1: Comprehensive knowledge of space management standards including the Postsecondary Education Facilities and Classification Manual, the OMB Circular A-21, the Building Owners and Managers Association (BOMA) standard, and the International Facilities Management Association (IFMA) standard.
Required Skill/ability 4: Well-developed problem resolution, analytical, and research skills. Strong written and oral communication skills; ability to work with people at all levels of the University.
Required Skill/ability 2: Exposure to the software AutoCAD. In-depth knowledge of relational database and experience integrating database with CAD drawings. Ability to interpret architectural plans.
Bachelor's degree and three years of related experience or an equivalent combination of education and experience.
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.