As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The Graduate School is an intellectual leader on pressing issues in graduate education and advances a culture of excellence, inclusion and equity. The Graduate School provides instrumental services to UW graduate programs, faculty and students while championing the enterprise of graduate education itself.
The UW Graduate School has an outstanding opportunity for an HR Partner to join their team.
The UW Graduate School is seeking an HR Partner to provide full-cycle HR support for our vibrant community. Reporting to the Director for HR, this position will perform a variety of HR functions for approximately 70 staff and student employees. Responsibilities include employee recruitment, hiring, on-boarding, payroll and compensation, training and development, recognition, record keeping, and time and leave administration with the goal of helping our agile, diverse, energized, and effective workforce to thrive.
Working in close collaboration with the HR Director, the HR Partner will help grow the HR program at the Graduate School. We are seeking an HR Partner who is passionate about human resources, a stellar communicator, adept at building community, and committed to applying an equity and inclusion lens to every action. The successful HR Partner is meticulous in managing details, engages in continuous process improvement, can easily manage competing priorities by employing effective tracking and project management strategies, enjoys the challenges of responding to an evolving HR landscape, and is driven to provide fantastic client service.
The UW Graduate School believes in the power of graduate education to address today’s pressing challenges and to foster a more prosperous, informed, and equity-minded future. Collaborating with partners on all three campuses, we provide our graduate students with professional development opportunities and the services to manage their academic progress from application through commencement and beyond into a vibrant alumni community. We value and honor diverse experiences and perspectives, strive to create welcoming and respectful working and learning environments, and promote access, opportunity and equity for all.
DUTIES AND RESPONSIBILITIES
Recruitment, Hiring, Onboarding (25%)
Strategize and manage the recruitment, hiring, and on-boarding processes for staff and student employees. Advise on best practices. Collaborate with hiring managers to strategize and map the hiring process to create a positive candidate experience.
Manage HR transactions in Workday, the UW’s Human Capital Management system. Serve as Workday lead for the Graduate School.
Create/edit job descriptions, determine appropriate job classifications and salary levels, collaborate with Central HR regarding classifications, develop interview questions, conduct phone screens and interviews, advise on and perform salary negotiations, create offer/appointment letters.
Advise on federal and state regulations and laws, UW policies and procedures and Graduate School policies and procedures; ensure compliance.
Implement diversity, equity, and inclusion (DEI) strategies in the recruitment, hiring and onboarding process.
Anticipate potential staffing gaps and proactively plan for temporary coverage during recruitment periods.
Conduct new hire orientations, write and send new hire announcements, and manage new staff integration.
Position and Compensation Management (20%)
Manage changes to employee positions, including FTE changes, supervisor changes, and separations. Confer with managers regarding proposed position changes, communicating the process, timeline, and impact. Review all paperwork, document activities, and route position changes through approval channels. Manage employee off-boarding.
Coach and advise managers and supervisors regarding the interpretation and application of labor agreements.
Provide data-driven guidance to supervisors regarding salary ranges for new hires and compensation change requests.
Coordinate the annual professional staff merit review process and oversee annual salary increases for classified and academic student employees.
Track HR activities and records using a task management system. Develop and maintain files, databases, and spreadsheets. Ensure compliance with records retention schedules.
Develop, analyze and revise Graduate School HR processes and policies under the direction of the HR Director. Draft guidelines, procedures and tracking mechanisms to ensure accurate and timely information is available and communicated.
Identify ways to improve efficiency within internal HR processes, including developing standard operating procedures, checklists, timelines, FAQs and templates for recurring communications and inquiries. Ensure continuous process improvement.
Review, update and edit HR content on the Graduate School’s intranet.
Run a variety of HR reports.
Payroll Administration and Time and Absence Management (15%)
Manage payroll for the Graduate School, ensuring that employees are added and removed, as appropriate, and that timesheets for temporary employees are submitted each week; resolve discrepancies.
Manage leaves of absences. Consult with employees and managers about FMLA, disability leave, parental leave, and disability accommodations, advising them on policies, guiding them through the process, and ensuring documentation in personnel files and Workday. Track and monitor leaves, facilitating extensions when necessary. Coordinate with UWHR leave specialists.
Organizational Development (10%)
Manage Graduate School employee recognition program. Advise managers regarding retention, awards and recognition. Develop and manage e recognition and award programs.
Partner with HR Director to manage and support the assessment of leadership and team needs; design, implement and evaluate programs and facilitate the professional development and continuous learning of team members.
Partner with HR Director to create and support an inclusive culture through development opportunities.
Employee Development and Performance Management (5%)
Guide managers and individual employees in developing training and professional development plans.
Collaborate with Associate Director for HR on performance management issues.
Other responsibilities as assigned.
Bachelors degree in HR, administration, or a related field.
Two years of HR experience.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Demonstrated understanding of HR principles, including recruitment, onboarding, professional development, and compensation.
Strong customer service orientation.
Passion for process improvement and organization.
Effective problem-solving ability.
Excellent interpersonal, written and verbal communication skills.
Excellent analytical and organizational skills.
Demonstrated experience exercising a high level of confidentiality and discretion.
Proficiency with Word, Excel, Outlook, and task management software.
Possess a high level of initiative. Able to work effectively, efficiently, and with appropriate confidentiality within all levels of the organization.
Proficient in navigating through change and transition as well as help others through the process.
SHRM-CP or PHR certification, or desire to pursue certification
Proficiency with HRIS systems, e.g., Workday.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.