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Executive Assistant, Office of Biomedical Education
University at Buffalo
Application
Details
Posted: 10-May-25
Location: Buffalo, New York
Type: Full-time
Internal Number: 6217190
Executive Assistant, Office of Biomedical Education
Position Information
Position Title: Executive Assistant, Office of Biomedical Education Department: Biomedical Education Wide Posting Link:https://www.ubjobs.buffalo.edu/postings/57044 Job Type: Full-Time
Posting Detail Information
Position Summary
The Executive Assistant in the Office of Biomedical Education, Jacobs School of Medicine and Biomedical Sciences provides high-level support to senior leadership, optimizing their ability to focus on key strategic initiatives. This role is instrumental in ensuring efficient administrative functioning, facilitating communication, and supporting strategic initiatives within the office.
Directly support the Senior Associate Dean for Biomedical Education and the Associate Dean for Undergraduate Education and STEM Outreach. Manage calendars, schedule appointments, and coordinate meetings.
Primary point of contact with OBE campus stakeholders on behalf of the SAD and AD, including faculty program directors, administrators and Jacobs School and central UB service offices. Coordinate all-staff events such as retreats and standing meetings.
Track strategic planning action items and follow up on tasks to ensure deadlines are met and objectives are achieved.
With the Directors of Graduate and Undergraduate Enrollment, coordinate the Biomedical Sciences Commencement ceremony.
Assist in planning and executing special projects, events, and initiatives under the direction of the Senior Associate Dean.
Learn more:
Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
Minimum Qualifications
Bachelors degree or an equivalent combination of education and experience.
Excellent communicator, with outstanding oral, written, team and collaboration skills.
Project and event management experience.
Able to quickly learn and use university and external support sources.
Preferred Qualifications
Experience in business or related field.
Strong project management experience and analytical skills.
Strong computer technology skills, including Microsoft Suite, project management.
Experience supporting senior administrators in higher education.
Physical Demands
Salary Range $45,000 - $50,000
Special Instructions Summary
Is a background check required for this posting? No
The University at Buffalo (UB) #ubuffalo is SUNY’s most comprehensive public research university, and an outstanding place to work. UB amplifies ambition for faculty and staff by offering endless possibilities to achieve more. Here, people from all backgrounds and cultures challenge and inspire each other to discover, learn and succeed. Dedicated staff and engaged faculty collaborate to further knowl¬edge and understanding, and develop tenacious graduates who are valued for their talents and their impact on global society.
UB is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.
University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
