Posting Number: S06345P

Department: Mechanical Engineering

Salary Range: Commensurate with experience up to $43,502/yr

Pay Basis: Monthly

Position Status: Regular full-time

Location: Richardson

Job Description:

• Provide executive-level administrative support to the Center Director, including calendar management, meeting coordination, travel arrangements, correspondence preparation, and document management
• Support the Deputy Director and Educational Director with similar administrative functions
• Develop and maintain efficient filing systems and organizational processes
• Manage conference room scheduling and equipment security
• Maintain a comprehensive Center member database and facility work order requests

• Procure necessary equipment, services, and supplies for the Center following University policies
• Maintain a detailed inventory of office supplies, technology, and equipment
• Process internal and external billing for Center services
• Collaborate with Mechanical Engineering finance staff to produce monthly financial reports
• Manage and reconcile Center/Supervisor One Cards

• Serve as the central communication hub for the Center
• Plan and execute Center events, including securing venues, coordinating logistics, preparing materials, and on-site management
• Interface professionally with faculty, staff, students, departments, and external stakeholders

• Partner with HR staff to ensure accurate and timely processing of faculty, staff, and student appointments
• Exercise independent judgment in organizing complex processes spanning multiple units
• Maintain professional competency through ongoing professional development
• Perform other duties as assigned by Center leadership

Minimum Qualifications:

Bachelor's degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience.

Preferred Education and Experience:

Important Message:

About The University of Texas at Dallas

The University of Texas at Dallas is an innovative institution in the heart of North Texas on the path to achieving Tier One national research university status.UT Dallas has grown since its founding in 1969 to include 132 degree programs, with cutting-edge curricula serving a variety of undergraduate and graduate student interests.The University continues its original commitment to providing some of the state's most-lauded science and engineering programs and has also gained prominence for a breadth of educational paths, from criminology to biomedical engineering to arts and technology.The wealth of learning resources available to UT Dallas students is the result of a concentrated effort to attract the top minds on both ends of the classroom relationship. Joining the faculty's Nobel laureate and four National Academies members since 2005 are more than 200 tenure and tenure-track professors hailing from the world's best colleges, including Harvard, MIT, Cambridge and Columbia University. In addition, UT Dallas is home to more than 50 centers, labs and institutes that facilitate research and opportunities for hands-on learning. Students, meanwhile, arrive at UT Dallas well-prepared ...to succeed in higher education: In 2011, nearly 39 percent of freshmen ranked in the top 10 percent of their high school class, and 75 percent ranked in the top 25 percent.With an eye on building a future as bright as its beginnings, UT Dallas will continue its push to attain Tier One research university status and produce graduates who are well-equipped to succeed professionally.

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