The Tufts Graduate School of Biomedical Sciences Dean's Office provides direction, policies, procedures, and oversight for faculty, administrators, staff, and students; provides academic and student services in an efficient, effective, and customer-oriented manner; works with the Deans, Faculty, Program Directors, and graduate students to maintain the quality of our programs; and solves problems that arise in any of these areas.

The Executive Assistant is a highly visible, on-site role that supports the work of the dean’s office by providing complex executive administrative and organizational support which includes: assisting the Dean with the administration of GSBS such as organizing Executive Council and program and faculty committee meetings, event planning, calendaring, communications with internal and external constituencies, triaging GSBS student needs, and acting as a liaison with a diverse array of constituencies while promoting a culture of inclusion and responsiveness through customer-centric support. The position will not supervise staff on a permanent basis but will supervise ad hoc staff and students in the planning and on-site execution of events and programs. This position requires excellent interpersonal skills, outstanding judgment, and the ability to proactively solve problems and/or independently handle issues. This person serves as the first point of contact for the dean’s office and may sometimes cross cover for the TUSM Dean’s Office. 

Assist Dean with coordination of all GSBS Committee Meetings, manage and coordinate all school-wide events (content design, speaker logistics, registration, catering, room reservations, facilities set-up, audio-visual, event advertising, programs, information packets, name tags, etc.)  Include, but not limited to Awards Ceremony, Graduation, Accepted Student Revisit Day, Celebration of Service and Program Reviews. Manages and optimizes the dean’s meeting schedule. 

• Manage and coordinate all short courses/bootcamps/professional development programs
  Serve as first point of contact for a variety of student-related matters, including assisting the dean with review of accommodation requests.
• Work with leadership of the GSBS Student Council and other student organizations to organize and implement their programs and events throughout the year.
• Write and publish the bimonthly e-Newsletter, The Good
• Maintain the School website and social media presence ensuring that information provided is accurate and current
• Design, coordinate content, and produce all publications including the Student Handbook and Program Guide
• Develop, manage, and maintain policies and procedure as and establish documentation to support seamless coordination of Dean’s Office responsibilities.
• Manages and participates in special projects as required.
• Serves as resource for Program Directors.

Basic Requirements:

• Knowledge and skills as typically acquired through Associate's degree or higher in education, hospitality, event management, communications, marketing or related field
• 5 years of experience in administration, professional event management, communications or related area
• Strong written and oral communication skills.
• Strong project management skills - Experience managing multiple projects at the same time, ability to manage multiple priorities, strict attention to detail and work to deadlines
• Highly organized, with time management skills that allow for independent work.

Preferred Qualifications:

• 3+ years experience in higher education preferred.
• A demonstrated ability to engage and effectively communicate with diverse audiences
• Demonstrated ability to develop strategy for engaging audiences through purpose-driven programs and events
• A team player with strong interpersonal skills and ability to work with diverse individuals
• Creative thinker with an eye for design and thinking outside the box
• Thorough research, analytical, critical thinking and decision- making skills that allow you to identify and resolve problems
• Flexible and adaptable while thriving in a fast-paced environment
• Experience developing program messaging that communicates an organization's vision and mission, and inspires deeper constituent commitment
• Demonstrated experience with contract negotiation
• Ability to develop and manage program budgets
• Experience in student facing teams and/or handling accommodation requests a plus. 

About Tufts University

This is Tufts. Tufts is a student-centered research university with a constellation of world-class schools encompassing undergraduate, graduate, professional, and lifelong learning programs. Across the university, students satisfy their intellectual curiosity, jump-start rewarding careers, and unlock bright, promising futures. Through rigorous academics, groundbreaking research, and a commitment to civic engagement and leadership, our community of students, faculty, and staff collaborate across four Massachusetts campuses to build a brighter world (Medford/Somerville, Grafton, Boston-Chinatown, and Boston-Fenway). Our employees light the way. Tufts develops innovative solutions for the most complex global challenges of our time through teaching, research, and an unparalleled investment in civic engagement. In administration and operations, in dining centers and in labs, every employee plays a role in our mission for a better, brighter world. At Tufts, the work you do matters. So do you. Enjoy flexible and remote opportunities, innovative benefits, and an inclusive, welcoming, collaborative culture that supports you. Develop your skills. Take classes. Advance your career. ...Do work that makes you proud in a community you love. All while taking great care of yourself and the people who matter most. We’re all in on creating an anti-racist culture of belonging. Across Tufts, we’ve deepened our commitment to making the university a truly inclusive place. Where every member of our community contributes and feels like they belong. Where diverse perspectives are seen as our strength, and great ideas are always heard. In offices, labs, classrooms, and beyond, we’re doing this work together, knowing it is the foundation of our mission to create a brighter world. An innovative university needs resourceful people who make things happen. Here, collaboration isn’t just a buzzword, colleagues actually care, and community means everything. Sound appealing? Come join us. Choose a campus and find the role that fits you. Tufts University is an Equal Opportunity/Affirmative Action Employer. We are committed to increasing the diversity of our faculty and staff and fostering their success when hired. Members of underrepresented groups are welcome and strongly encouraged to apply. See the University’s Non-Discrimination statement and policy here https://oeo.tufts.edu/policies-procedures/non-discrimination/. If you are an applicant with a disability who is unable to use our online tools to search and apply for jobs, please contact us by calling the Office of Equal Opportunity (OEO) at 617-627-3298 or at [email protected]. Applicants can learn more about requesting reasonable accommodations at https://oeo.tufts.edu/

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