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Details
Posted: 18-Apr-25
Location: Buffalo, New York
Type: Part-time
Internal Number: 6151664
Operations Coordinator
Position Information
Position Title: Operations Coordinator
Department: SEAS Shared Instrumentation Laboratories
Posting Link: https://www.ubjobs.buffalo.edu/postings/56717
Job Type: Part-Time
Posting Detail Information
Position Summary
The Shared Instrumentation Laboratories (SIL), operated by the School of Engineering and Applied Sciences (SEAS) is seeking an Operations Coordinator to provide a broad range of professional administrative support to operational and outreach activities (general & financial operations, human resources, scheduling, website maintenance, etc.). Candidates must be highly-organized self starters, team & customer oriented, with strict attention to detail and ability to multitask and work independently with minimal supervision.
SIL is a suite of research and educational laboratories providing for shared use of precision research and prototyping equipment and capabilities, as well as helping to enable student participation in hands-on learning activities.
The six current facilities - Cleanroom, Materials Characterization Laboratory, BioDesign Core Facility, Digital Manufacturing Laboratory, Transmission Electron Microscope Facility and Engineering Machine Shop - are available for use by students and faculty across the University spectrum, as well as customers/users in the public and private sectors.
Responsibilities include:
- New User Onboarding: assist in onboarding of new users of SIL facilities and maintaining up-to-date user profiles;
- Billing: preparation of billing records, invoicing, accounts receivable, and collections;
- Financial monitoring & reporting: revenue tracking and expense reconciliation, P&L reporting, fiscal year account closure and balance transfers;
- Purchasing: initiating procurement requisitions - individual and standing orders, processing of monthly procurement card summaries, confirmation of receipt of goods;
- User Fees: review & approval: tracking of costs and equipment usage for periodic rate reviews and approvals, coordination with SEAS Communications for posting of new rates;
- Asset Management: new equipment recording & tagging, bi-annual equipment inventory verification and reporting;
Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit - all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit - all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.
About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of Americas leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.
The University at Buffalo (UB) #ubuffalo is one of Americas leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.
University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
Minimum Qualifications
- Bachelors degree and one year of related work experience. Combination of education and experience may be considered.
- Demonstrated proficiency with Microsoft Excel and Microsoft Office suite of products (Word, PowerPoint, Excel, Access, Outlook), familiarity with Box and Google Docs, aptitude to learn new applications.
- Team player with excellent communication (written, oral, inter-personal) and computer skills, ability to meet deadlines, and experience with support of daily operational / financial, administrative, and reporting functions.
Preferred Qualifications
- Masters degree and two years of related work experience.
Physical Demands
Salary Range
$50,212 at full time rate
Special Instructions Summary
Is a background check required for this posting?
No
Contact Information
Contact's Name: Donald Goralski
Contact's Pronouns:
Contact's Title: Director, Shared Instrumentation Laboratories
Contact's Email: [email protected]
Contact's Phone: 716-645-5151
Posting Dates
Posted: 04/17/2025
Deadline for Applicants:
Date to be filled: 06/02/2025
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About University at Buffalo
The University at Buffalo (UB) #ubuffalo is SUNY’s most comprehensive public research university, and an outstanding place to work. UB amplifies ambition for faculty and staff by offering endless possibilities to achieve more. Here, people from all backgrounds and cultures challenge and inspire each other to discover, learn and succeed. Dedicated staff and engaged faculty collaborate to further knowl¬edge and understanding, and develop tenacious graduates who are valued for their talents and their impact on global society.
UB is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.
University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
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