This position has been deemed critical by the Stanford Doerr School of Sustainability Dean's Office and is exempt from the hiring pause.

This position is based on Stanford's main campus with consideration given to the option for a hybrid work schedule (partially onsite and offsite), subject to operational need. Interested candidates must include a resume and cover letter to be considered for this position.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa.

About Us

The Stanford Doerr School of Sustainability strives to create a future when humans and nature thrive in concert and in perpetuity. The school is made up of a three-part structure to drive global impact: Our academic departments and programs educate students and create new knowledge across areas of research that are crucial for advancing the long-term prosperity of the planet and people; Institutes bridge scholarship at Stanford and beyond, bringing multiple viewpoints to bear on urgent challenges; The Sustainability Accelerator drives new policy and technology solutions through a worldwide network of partners who work with our teams to develop solutions at a global scale. The school is dedicated to creating and supporting a community with the richness of experience and background needed to create solutions that benefit all people, particularly those most affected by environmental damage and climate change.

For more information on the school, click here.

A new unit within the Stanford Doerr School of Sustainability has been established to utilize knowledge and education to inform and motivate the global population to engage with the sustainability challenges facing our planet and its population. This unit is called External Education & Mobilization (EE&M). This unit includes multiple distinct initiatives including external education, a new sustainability publication and a global student olympiad or challenge.

The unit seeks a full-time business manager with proven skills in planning, budgeting, project management, administrative support and human resources. This is an opportunity to be a key member of a team that represents the principal externally facing unit generating impact through the dissemination of knowledge and education for the School. This role supports management to ensure all operations, administration and compliance functions within EE&M are properly executed.

The business manager will work closely with the leadership team for the unit to provide solutions and recommendations on policy and procedures to improve efficiency and practice within EE&M. The person will also interact with numerous other internal and external stakeholders. The business manager will report to the Associate Dean.

Your Responsibilities will include:

• Developing and maintaining the unit's budget. The budget will be developed in consultation with the unit's leadership team working with relevant Doerr School Dean's Office units and other Stanford offices on budgeting procedures.
• Create, manage and maintain multiple profit and loss statements for the department including accounting for and allocating both expenses and revenue.
• Support the development, implementation and communication of the EE&M strategy through periodic analytical projects and help in developing presentation materials.
• Manage EE&M HR-related activities for staffing and the performance appraisal processes and corresponding documentation, providing key support for onboarding, recruitment logistics, and tracking.
• In consultation with leadership, manage the hiring process and its workflow, including drafting job postings for leadership review that comply with Stanford human-resources policy; overseeing and executing communication with job applicants throughout the hiring process; assisting leadership in reviewing applicants; and working with necessary offices at the Doerr School and elsewhere at Stanford to execute hiring documentation and to assist with onboarding new hires. Engage with the SDSS HR team and payroll departments as it relates to staffing and hiring new employees.
• On behalf of the EE&M, manage staffing matters such as contractors, visa administration, global staff, etc.
• Engage with entities on matters related to facilities, space inventory, and capital equipment tracking. Serve as point of contact for general maintenance, health and safety and other facility matters, report any incident or potential safety problems.
• Organize and participate in the planning of staff activities such as team building and morale development events.
• Implement solutions, such as online forms and develop new standard operating processes to maximize efficiency and execution in unit HR and financial processes.
• Oversee and/or perform duties associated with scheduling, organizing, and operating complex meetings, conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget.
• Support the leadership team through select administrative services including complex multi-party scheduling, travel planning, financial reimbursements and meeting support for advisory councils and external partners.
• Implement, execute and oversee project management across a variety of projects within the Unit, including designing, building, and managing an efficient and effective system for project-management that will be used by leadership and staff.
• May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.

* - The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.