Scheduled Hours

37.5

Position Summary

Coordinates the daily operations of faculty development for the Schoolâ™s Office for Faculty Affairs (OFRA), and provides administrative support for all faculty development related needs. Provides coordination and support for interim, annual and long-range strategic faculty development initiatives and planning for faculty development activities. This position handles the coordination of faculty information and tracking for development purposes, communication with faculty regarding development needs and opportunities and the coordination of faculty development resources and activities.

Job Description

Coordinates the day-to-day faculty development tasks for the School of Public Health Faculty Affairs office, including the coordination and implementation of all faculty development efforts.

• Coordinates the development and dissemination of faculty development activities and resources to SPH faculty including: workshops, training programs, leadership development opportunities, and faculty mentorship.
• Tracks faculty development activities and engagement of SPH faculty and assists in the development of reporting regarding faculty development for the FRC and SPH leadership.
• Professionally communicates with faculty as needed regarding faculty development opportunities and updates. Corresponds with faculty through email communication for scheduling purposes and coordinates faculty development activities with the School of Public Health.
• Provides support for planning and coordination of faculty development activities and resources and serves as a liaison for the School of Public Health during faculty development events. Coordinates the calendar of the Faculty Affairs Office to ensure that faculty development activities are scheduled in coordination with calendars of SPH leadership and other SPH and university events and needs.
• Tracks costs associated with faculty development expenses and enters these expenses in the WorkDay accounting system and files all associated paperwork. Tracks expenses associated with faculty development and any reimbursement needed.

Coordinates the development and implementation of a data management platform and process for faculty development activities and faculty information. 

• Coordination of faculty development information on Interfolio and Box platforms.
• Assists the Director of Faculty Affairs with the development of Standard Operating Procedures for faculty development activities.
• Tracks faculty development tasks in project management software to allow for standardized reporting on projects, timelines and next steps. 

Perform other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment

Physical Effort

• Typically sitting at a desk or table

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Relevant Experience (5 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Preferred Qualifications:

• Ability to foster productive working relationships with diverse constituencies and to work collaboratively, being receptive and respectful in all exchanges, with the Schoolâ™s faculty, staff and senior administrative team.
• Accuracy and efficiency in managing work load.
• Ability to work independently.
• Ability to work under pressure and with tight deadlines.
• Ability to prioritize, organize and communicate effectively.
• Excellent administrative, planning, organizational and office management skills.
• Strong interpersonal skills.
• Excellent oral and written communication skills.
• Proficient in the use of MS Office 2007 and MS Outlook.
• Experience in developing, maintaining and following office procedures and filing systems.
• Attention to detail.  
• Ability to maintain confidentiality and use discretion and good judgment.

Preferred Qualifications

Education:

Bachelor's degree

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Collaboration, Confidentiality, Deadline Management, Detail-Oriented, Filing Systems, Interpersonal Communication, Microsoft Office, Multicultural Environments, Office Procedures, Oral Communications, Organizing, Prioritization, Resilience Under Pressure, Sound Judgment, Working Independently, Workload Management, Written Communication

Grade

G09-H

Salary Range

$23.37 - $36.19 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

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