Queens, NY, 11415, USA
Oakbrook Terrace, Illinois
Wrightwood, California
Washington, D.C.
Kennesaw, Georgia
Posted: 09-Apr-25
Location: Queens, NY, 11415, USA
Internal Number: 30130
HR Coordinator - Faculty and Staff Relations
POSITION DETAILS
The Office of Human Resources' mission is to deliver comprehensive resources and services that include recruitment, employee benefits, performance management, classification, and compensation as well as employee labor relations. We are committed to providing the highest quality services and we will strive to support our employees so they can better serve our students and our community. We are also dedicated to attracting, encouraging and retaining a highly qualified workforce to support the College's mission of academic excellence.
Reporting to the Human Resources Executive Director, the Human Resources Coordinator provides administrative support to Human Resources leadership and performs comprehensive human resources duties including HR functions related to recruitment and timekeeping/leave management, performance management, onboarding, and labor relations. The HR Coordinator will be a front-line contact person for HR information, assistance and problem solving, ensuring smooth coordination, follow-up, and timely workflow of information and transactions.
In addition to the CUNY Title Overview, the responsibilities of the position will include but are not limited to the following:
- Provide administrative support to the Human Resources Executive Director and assistance in problem solving, project planning and management, and development and execution of stated goals and objectives.
- Under the direction of the Executive Director, initiate, improve and develop administrative procedures and record-keeping systems on behalf of the department.
- Support the maintenance of personal files for all full-time and part-time faculty and full-time non-teaching instructional staff; prepare files for review by Department and College Personnel and Budget Committees; coordinate with employees to review personal files and assist with document imaging in the Docuware system.
- Collaborate with HR Managers and IT in the maintenance and improvement of digital file delivery processes, workflows/integrations; provide timely, accurate and efficient preparation of physical and digital records
-Assist with the operation of office accounts, and plan and monitor expenditures, as appropriate.
- Serve as a primary point of contact and liaison with all academic and administrative offices.
- Maintain departmental records; keeps separate confidential records when needed
- May take dictation and transcribe notes (written or recorded)
- Answer telephone calls; screen incoming calls and forward/refer calls
- Set up appointments; keep calendars; refer students, faculty, other employees and general public to proper areas or persons.
- Assist with arrangements for special events such as conferences, reservations of rooms, travel arrangements, catering services, informing the relevant departments/units, etc.
- Process purchase orders and supply orders; verifies deliveries
- Prepare and compile complex reports, including simple research and analysis
- With approval, make improvements to department forms
- Perform research and analysis on specific issues, as required, and independently prepare correspondence and reports which may be highly sensitive and confidential in nature.
- Assist HR leadership with interviewing and recommending part-time office support staff, including College Assistants
- May supervise support staff such as College Assistants
- Train office employees and others (as directed) in routine office duties, rules, procedures, etc. and related matters
CUNY is an equal opportunity employer and is committed to increasing the diversity of its workforce. It welcomes nominations of, and applications from members of protected groups including minorities, women, veterans and individuals with disabilities, as well as others who would bring additional perspectives to the university?s mission. Candidates with demonstrated commitment to diversity and inclusiveness through their research, teaching and/or service are also encouraged to apply. One of Queensborough Community College?s greatest strengths, and a necessary element of excellence, is the diversity of our community. We strive to attract and nurture a talented and diverse faculty and staff that proudly reflect the unique character of the local Queens community, the most diverse county in the United States.
QUALIFICATIONS
Bachelor's Degree required.
PREFERRED QUALIFICATIONS
- Administrative experience in a higher education and/or Human Resources setting.
-Detail-oriented and accurate with strong analytical, evaluative, and research skills.
- Excellent oral and written communication skills.
- Ability to maintain a high level of professionalism and use tact and discretion in all interactions.
- High degree of proficiency with Microsoft Office applications, including proficiency with Outlook email and calendar functions
- Familiarity with PeopleSoft, Teams and similar collaborative tools
- Proficient knowledge of MS Office Products such as Word and Excel
- Strong organizational and follow-through skills to prioritize work, manage multiple priorities; and meet deadlines in a time-sensitive office.
- Ability to maintain confidentiality and safeguard employee information, handle documents with sensitivity and discretion.
CUNY TITLE OVERVIEW
Provides information and services to the College community to support the Human Resources function.
- Prepares and executes various personnel transactions involving employee recordkeeping, processing of new hires, pay administration, and recruiting
- Maintains an understanding of policies, procedures, regulations, and collective bargaining agreements relevant to human resources
- Organizes and processes employee information; develops and maintains reports and queries; assures data accuracy and completeness
- Responds to requests for information; troubleshoots issues, follows up and responds to employee inquiries
- Assists HR managers with employee communications of all kinds; may prepare materials, conduct orientation sessions, or update web pages
- Performs related duties as assigned.
Job Title Name: HR Coordinator
CUNY TITLE
Assistant to HEO
FLSA
Non-exempt
COMPENSATION AND BENEFITS
$49,960. - $ 54,268. Commensurate with education and experience.
CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 6.09% with additional increases of 3.25% effective 9/1/2025 and 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
HOW TO APPLY
Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.
Candidates must provide a resume and cover letter.
CLOSING DATE
April 22, 2025.
Review of resumes to begin immediately.
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID
30130Location
Queensborough CC