The Paul and Marcia Wythes Center on Contemporary China (CCC) at the Princeton Institute for International and Regional Studies (PIIRS) is seeking an Center Coordinator to provide detailed, operational assistance for the Center as a whole, during the academic year.

The Center Coordinator will serve as scheduler and faculty assistant for the Director, be responsible for a variety of administrative and financial support duties to the Assistant Director, and manage all Center-related events, workshops, conferences, and meetings. In addition, the coordinator is responsible for planning and execution of the Center event activities with regard to internal and external publicity in coordination with PIIRS and other departments.

The position is full-time, 10-month position.

Events:

Coordinate presentations, workshops, colloquia, and stakeholder meetings, including initiating
meeting polls and email
responsible for the logistics of Center's public speaker series, including speaker travel planning and
reimbursements, coordination with World Travel and Finance in making such travel and
reimbursements, etc.
Organize catering for receptions, presentations, workshops, and colloquia, including pre- and
post-event preparation and cleanup
Handle all printing and digital distribution of documents relating to committee presentations,
workshops, and other meetings
Coordinate with PIIRS and other university offices to manage event publicity through the website,
department, and other forums
Email list update and maintenance, weekly newsletter preparation and distribution

Support for Director:

Manages the Director's academic administrative needs, such as maintaining Canvas, uploading
documents, communicating with the students and Teaching Assistant, assisting with exams, room
scheduling, communicating with the department undergraduate and graduate program managers.
Responsible for the Director's scheduling, reimbursements, correspondence, and other faculty and
Center Director needs.
Requires high attention to detail in managing the Director's extensive schedule, which includes
substantial international travel, in-person and virtual meetings.
Liaise with university and non-university staff to manage Director's schedule, travel, and
appointments
Also manages the Director's graduate student workshops, including liaising with the student
coordinator, ordering food, reserving space, and acting as an A/V assistant for presentations.
Manages Director's research workshops related to the Center's activities, such as READI and other
meetings.

Prepares and reconciles expense reports
Assists with grant and research management and research integrity and assurance forms, training,
policies, and guidelines, in conjunction with Office of Population Research, Office of Research and

Project Administration Assistant Director, and other relevant offices:

Orders office and other supplies as needed for the Director.
Manage Director's technology needs with SCAD and other university staff.
Administrative, Financial, Building Management
Communicate with visitors, lecturers, and staff through correspondence in meetings and email on
administrative and scheduling matters
Receive and sign for mail and packages; send out regular mailings such as Annual Report, etc.
Handle all routine ordering from Prime Marketplace and other suppliers to restock office supplies,
beverages, and other goods and services
prepare both PO and non-PO payments;
Submit and follow up on work orders for space maintenance needs like lighting, heating/cooling,
cleaning, etc.
Assist with subcontractor or independent contractor contracts and payments
Oversee routine website and ListServ updates
Facility with technology and apps as needed by the Center

Essential qualifications and minimum required knowledge:

• Bachelor's Degree or equivalent
• 3+ years of work experience
• Proficient writing and editing skills. Knowledge of AP and Chicago editing and publishing styles
• Experience in events management or related administrative work
• Knowledge of business process management tools and financial applications like PeopleSoft/Oracle, Concur,
• ability to independently write and send email newsletters and event campaigns via Constant Contact, Mailchimp or similar email platform
• ability to draft communications, such as emails, recommendation letters, and other correspondence
• Ability to multitask and work independently with high attention to detail and follow through
• Enjoy working in a fast-paced, or project-driven office
• Ability to tactfully handle confidential information

Preferred knowledge, skills, abilities:

• Experience with other cultures and regions
• Interest in China and Asia
• facility with languages (Chinese in particular) a plus

Princeton University is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS

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