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Details
Posted: 07-Apr-25
Location: Milwaukee, Wisconsin
Type: Full Time
Internal Number: 6127877
PROJECT MANAGER III (INST)
Position Number:
Introduction (Description of School/College/Dept/Program)
The Division of Marketing, Communications & University Relations builds the UWM brand by sharing stories of student and faculty success. We also foster enrollment and retention, support University Advancement, and help campus units tell their stories. Learn more here:https://uwm.edu/marcomm/.
Job Summary
The Official Functions and Events Project Manager at the University of Wisconsin-Milwaukee (UWM) is responsible for leading the planning, coordination, and execution of high-profile events and official functions that promote the university’s mission and foster engagement with diverse audiences. Reporting to the Chief Government Relations Officer, this position ensures seamless delivery of complex, multi-stakeholder events that strengthen UWM’s relationships with students, faculty, alumni, donors, government officials, and community partners.
Key Responsibilities:
Key Responsibilities:
Event Planning & Execution:
- Organize and manage signature university-wide events hosted by the Office of the Chancellor.
- Oversee ceremonial functions such as:
- Building groundbreakings, topping-off ceremonies, and grand openings
- Inaugurations or installations of university leadership
- Coordinate logistics for UWM-hosted Board of Regents Meetings (hosted annually in June).
VIP Visits & High-Profile Functions:
- Plan and execute visits, tours, and functions for prominent visitors, government leaders, and elected officials, including members of the Board of Regents.
- Collaborate with Government Relations and External Relations partners to manage events as directed by the Chief Government Relations Officer.
Stakeholder Engagement & Outreach:
- Support statewide outreach efforts.
- Manage logistics for Board of Visitors meetings and Universities of Wisconsin events hosted by UWM.
Press Conference Logistics:
- Lead the organization and setup of press conferences, including venue preparation, audiovisual requirements, and managing high-profile attendees.
Sponsored Event Activation:
- Plan and manage UWM’s participation in sponsored events.
Required Skills & Competencies:
- Strong project management skills with experience handling complex events involving multiple stakeholders.
- Excellent communication and relationship-building abilities for working with internal teams, university leadership, and external partners.
- Expertise in event logistics, protocol, marketing, communication and press conference management.
- Flexibility to work evenings, weekends, and travel overnight as needed.
- Creative problem-solving and adaptability in fast-paced environments.
- In-depth knowledge of university budget policies and procedures, with demonstrated experience in effectively implementing and managing complex budget processes to ensure financial compliance and strategic resource allocation.
This position requires a highly organized, detail-oriented professional with a commitment to delivering exceptional events that reflect UWM’s values and enhance its public presence. This position also requires flexibility to work evenings, weekends, and travel overnight as needed. The successful candidate will thrive in a collaborative environment and bring a strong sense of professionalism, diplomacy, and customer service.
Minimum Qualifications
- Strong project management skills, with experience handling complex events involving multiple stakeholders
- Experience in event logistics and protocols, from planning through execution
- Creative problem-solving and adaptability in fast-paced environments
Preferred Qualifications
- Bachelor’s degree
- Excellent communication and relationship-building abilities for working with internal teams, organizational leadership, and external partners
- Experience in the marketing and communication of events, including participant and attendee communications
- Experience with press conferences or other media-centric events
- Demonstrated experience in effectively implementing and managing complex budget processes to ensure financial compliance and strategic resource allocation
- Experience in a higher education environment
Application Instructions
Completed application materials must include a letter of application addressing educational and professional level work experience and knowledge as it relates to all required and preferred qualifications as listed above and a professional resume. Finalist candidate(s) being considered for hire will be required to provide three professional/supervisor references through an external reference checking tool. References will not be contacted prior to candidates being notified.
In instances where the Search and Screen Committee is unable to ascertain from a candidate’s application materials whether they meet any of the qualifications, they will be evaluated as not meeting such qualifications.
In instances where the Search and Screen Committee is unable to ascertain from a candidate’s application materials whether they meet any of the qualifications, they will be evaluated as not meeting such qualifications.
Application Notes
For this position, applicants are required to apply online. UWM will not consider paper, emailed or faxed applications. Additionally, applicants must complete all required fields and attach any required documents. The process is complete when the message “Your application has been submitted” is displayed and you receive a confirmation number.
Legal Notices
AA/EO Statement
UWM is an AA/EO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.
Reasonable Accommodations
UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact [email protected] or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.
Confidentiality of Applicant Materials
UWM is a State agency and subject to Wisconsin’s Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.
CBC and Reference Check Policy
Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.
Annual Security and Fire Safety Report (Clery Act)
For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/, or call UWM’s Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.
Employment Authorization
In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
UWM is an AA/EO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.
Reasonable Accommodations
UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact [email protected] or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.
Confidentiality of Applicant Materials
UWM is a State agency and subject to Wisconsin’s Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.
CBC and Reference Check Policy
Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.
Annual Security and Fire Safety Report (Clery Act)
For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/, or call UWM’s Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.
Employment Authorization
In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
To apply, please visit: https://jobs.uwm.edu/postings/40242
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About University of Wisconsin - Milwaukee
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