Oakbrook Terrace, Illinois
Wrightwood, California
Washington, D.C.
Kennesaw, Georgia
Posted: 02-Apr-25
Location: Beaver Dam, Wisconsin
Type: Full Time
Required Education:
Summary
Wayland Academy is an independent, coed college preparatory school for boarding and day students, founded in 1855. The school’s rich, rigorous academic program is anchored by Wayland faculty who are knowledgeable in the subjects they teach, deeply caring when it comes to their students. The diverse and welcoming school community brings together students from across the United States and more than 20 other countries in an intimate learning environment. With a diverse student body, the educational experience and community at Wayland is the perfect learning environment for the 21st century. The school motto, "Knowledge and Character," guides Wayland Academy faculty and staff in preparing students for successful futures. The admissions and marketing departments are essential to this mission.
Essential Functions
The Assistant Director of Admission coordinates the admission process for applicants and supports broader institution-wide recruitment and marketing efforts This person reports directly to the Dean of Enrollment and Financial Aid. Responsibilities essential to this function include:
- Serve as a member of the Committee on Admission, work with prospective students and families throughout the admissions process—introduce the Academy and support them through matriculation.
- Host students and families on campus for visits, coordinating tours and schedules.
- Represent Wayland Academy regionally at high school fairs and events.
- Stay connected with current parents to support student retention efforts and encourage referrals.
- Under the guidance of the Employee of Marketing and Communications, monitor and ensure effective visual/interactive assets are available to support marketing efforts (digital and print).
- Become SEVIS certified as a Designated School Official and assist with efforts for I-20 procurement by working with SEVIS and the PDSO.
- Travel extensively (both domestically and internationally) to help create a funnel of applicants for the Academy.
- Support the Admission Coordinator with mailings and answering the phone during their absence.
- Monitor the image and brand of the Academy and work with the Dean of Enrollment to make sure that the website and materials are current.
- Assist in the creation of marketing materials.
- Assist in the training and managing of the Student Ambassadors.
- Assist in organizing and executing at least one Open House each year, orientation and registration events for the fall and spring, as well as other on campus events for admission
- Facilitate institutional partnerships with US and international partners.
- Perform other duties as assigned by Dean of Enrollment and Financial Aid.
Wayland Academy expects all staff to be fully engaged in the school's life and mission, in and out of the classroom. To that end, the Employee is expected to take meals in the dining hall, participate in Wayland Academy community events and to, in general, be a positive role model for students.
Competencies
- Motivated, flexible, and collaborative with strong team-building skills.
- Highly organized, passionate, and able to motivate others.
- Outgoing, welcoming, and personable
- Excellent writing, editing, and public speaking skills.
- Exercises an understanding of and supports the mission and vision of Wayland Academy.
- Displays enthusiasm and dedication to contributing to our healthy learning community, energetically supporting colleagues, sharing ideas and resources, and being there for others.
- Exercises confidentiality in regard to student, parent or administrative information.
- Maintains an accepting and supportive attitude that encourages diverse perspectives and productive risk-taking to challenge students to think and explore opportunities that allow them to become their best.
- Immerses in the Wayland Academy community and culture with outcome of clear understanding of and connection to Academy students, families, alumni and stakeholders.
- Authentically conveys compassion for students and colleagues, with a high level of cultural competency.
Supervisory Responsibilities
The employee routinely supervises students in the dormitories, dining hall and other campus community related activities.
Work Environment
- The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The noise level in the work environment is usually moderate.
Physical Demands
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is frequently required to walk, stand, sit, and talk or hear. The employee is occasionally required to use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms.
- The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.
- Regular and predictable on-site attendance is an essential job function and a prerequisite to perform other functions of the job.
Travel Required
- Traveling with and for students for academic, extracurricular, and residential life functions is a regular duty.
- Overnight out-of-state or foreign travel for school related business may be assigned.
- Unless otherwise explicitly agreed upon by the Head of School, the Employee must have a valid driver’s license, three years of US driving experience upon hire, and maintain the motor vehicle records standards as set forth by the employee handbook.
Required Education and Experience
- Bachelor’s degree
- Experience in admissions at a university or independent high school and/ or marketing
- Knowledge in or capacity to learn Microsoft Office 365, HubSpot or another CRM, Blackbaud On Suite, SchoolAdmin, Finalsite, Canva, and Adobe Creative Cloud.
Preferred Education and Experience
- Master's Degree or other advanced degree
- Experience in marketing, educational administration or admissions at an independent school
Work Authorization
- Employee must be authorized to work in the United States of America.
- Employee must provide identification documentation, provide a list of all states/countries of residence over the past seven years, and pass a comprehensive consumer background check (criminal, department of motor vehicle, credit, and others as needed) prior to employment.
Affirmative Action/EEO statement
Wayland Academy is committed to a workplace free of discrimination. Wayland Academy cannot and will not tolerate discrimination based on race, color, religion, sex (including pregnancy, sex stereotyping, gender identity, gender expression or transgender status), national origin, sexual orientation, physical or mental disability, age protected genetic information, status as a parent, marital status, political affiliation, or retaliation. In addition, Wayland Academy will not tolerate any type of harassment, either sexual or nonsexual, of any employee or applicant for employment.
Other Duties
Employee may have reasonable duties and responsibilities assigned to him/her by the Head of School or primary supervisors that is deemed in his/her sole discretion to be desirable to the smooth functioning of the Wayland Academy programs.