Brandeis University seeks a highly organized, proactive, and discreet Senior Executive Administrator to the President to play a pivotal role in ensuring the seamless operation of the Office of the President. Reporting directly to the Director, Presidentâ™s Office, Operations, and Administration, with a dotted-line report to the President, this position serves as the primary liaison for all internal and external stakeholders engaging with the President.

This is a high-visibility, high-impact role requiring exceptional judgment, communication, and organizational skills. The Senior Executive Administrator must be adept at managing competing priorities in a fast-paced environment while maintaining a high level of professionalism and confidentiality.

This position requires working on campus in Waltham.

Key Responsibilities

Executive Support & Calendar Management

• Serve as the gatekeeper and gateway for the President, managing access to their time while balancing institutional priorities.
• Oversee the Presidentâ™s complex and dynamic calendar, ensuring strategic scheduling and seamless coordination.
• Greet visitors, answer calls, and manage the daily administrative flow of the Presidentâ™s Office.

Travel & Event Coordination

• Plan and execute detailed travel itineraries, including logistical arrangements, briefings, and necessary documentation.
• Work closely with Institutional Advancement, Communications, and other stakeholders to ensure well-organized, impactful engagements.
• Support high-profile university events, donor engagements, and Commencement preparations.

Relationship & Communication Management

• Develop and maintain the Presidentâ™s contact network, ensuring key relationships are nurtured and prioritized.
• Assist in managing the Presidentâ™s email inbox, correspondence, and outreach efforts.
• Collaborate with the Assistant Secretary to the Board of Trustees on governance-related matters.

 Administrative & Organizational Oversight

• Maintain the Presidentâ™s filing systems (electronic and paper-based) for seamless information access.
• Process expense reports, budget documentation, and compliance reporting.
• Ensure a discreet and confidential handling of all sensitive matters.

Who You Are

You are a highly skilled executive administrator with a keen ability to anticipate needs, think strategically, and manage complex workflows. You thrive in a fast-moving environment, remain poised under pressure, and have a deep commitment to excellence and service.

Qualifications

• Bachelorâ™s degree (Business, Communications, or related field preferred)
• 5-8 years of experience in high-level executive support, preferably in a university, nonprofit, or mission-driven organization
• Mastery of Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Exceptional written and verbal communication skills (multilingual skills are a plus!)
• Strong project management, time management, and organizational skills
• A proactive, forward-thinking mindset with the ability to problem-solve and prioritize effectively
• Unwavering commitment to confidentiality, discretion, and professionalism

Why Brandeis?

Brandeis University is a global leader in research and education, built on a foundation of academic excellence and social justice. This is an opportunity to work at the heart of the university, shaping the impact of leadership at the highest level.

Join Us

If you are a strategic thinker, master organizer, and diplomatic communicator ready to support executive leadership in a meaningful and impactful way, we invite you to apply!

 Apply Today and be a key part of Brandeis Universityâ™s mission and vision.

About Brandeis University

As a medium-sized private research university with global reach, we are dedicated to first-rate undergraduate education while making groundbreaking discoveries. Four major academic units with 3,600 undergraduates and 2,050 graduate students comprise the University: the College of Arts and Sciences, the Heller School for Social Policy and Management, the International Business School, and the Rabb School of Continuing Studies. In 1985, Brandeis was elected to membership in the prestigious Association of American Universities (AAU), which represents the 62 leading research universities in the United States and Canada. Brandeis has been ranked among the top 35 national universities by U.S. News & World Report every year since the rankings’ inception. Our 235-acre campus is located in the suburbs of Boston, a global hub for higher education and innovation. Our faculty are leaders in their fields, as passionate about teaching and mentorship as they are about pushing the boundaries of knowledge. Our students are motivated, compassionate, curious and open to exploring new and challenging experiences. Brandeis was founded in 1948 as a nonsectarian university under the sponsorship of th...e American Jewish community to embody its highest ethical and cultural values and to express its gratitude to the United States through the traditional Jewish commitment to education. By being a nonsectarian university that welcomes students, teachers and staff of every nationality, religion and orientation, Brandeis renews the American heritage of cultural diversity, equal access to opportunity and freedom of expression.

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