Assists department in using University procurement business practices including purchasing supplies and equipment, and appropriate use of purchasing online vs. the eProcurement system.
Assists in tracking expenses.
Completes building access requests.
Makes conference room reservations for events and meetings, for graduate student thesis proposals and defense, etc.
Supports a variety of special events and assists with plans and execution of events and meal planning for department meetings and events, to include marketing/promotion, catering/meal ordering, scheduling of visits, itineraries, reimbursements, parking, providing maps, communication with guests, and assistance with travel and hotel arrangements when needed.
Provides operational support for the department's customer service to include answering inquiries at the front desk, responding to shared mailbox inquiries, answering the department's main line, and providing refreshments for departmental guests.
Provides departmental conference room management to include making conference room reservations, updating schedules, printing and posting room schedule outside conference room, opening and locking conference room doors as needed, straightening chairs, cleaning table and credenza, wrapping and placement of media cords, and turning off equipment and lights.
Works as a member of the department's financial and operations teams to assist with standard operating procedures and policies not limited to documentation of assets, record keeping, vendor setup, maintenance requests, and office organization.
Requires spreadsheet management and editing skills, ability to multi-task during peak times of year with other duties, ability to scan/respond to large volumes of emails, be able to handle multiple processes and communicate at the same time, and also have the ability to identify, prioritize, and complete shorter tasks quickly so as not to fall behind.
Minimum Qualifications:
Bachelor's degree and two years office administration or project management experience or an equivalent combination of education and experience.
Preferred Education and Experience:
Bachelor's degree in public, business administration, management, or related field; and two years experience performing administrative duties in a position in higher education. An equivalent of relevant education and experience may be considered. Demonstrated experience in event planning and execution. Demonstrated experience working with the public in a customer service role.
Important Message:
1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.
2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.
The University of Texas at Dallas is an innovative institution in the heart of North Texas on the path to achieving Tier One national research university status.UT Dallas has grown since its founding in 1969 to include 132 degree programs, with cutting-edge curricula serving a variety of undergraduate and graduate student interests.The University continues its original commitment to providing some of the state's most-lauded science and engineering programs and has also gained prominence for a breadth of educational paths, from criminology to biomedical engineering to arts and technology.The wealth of learning resources available to UT Dallas students is the result of a concentrated effort to attract the top minds on both ends of the classroom relationship. Joining the faculty's Nobel laureate and four National Academies members since 2005 are more than 200 tenure and tenure-track professors hailing from the world's best colleges, including Harvard, MIT, Cambridge and Columbia University. In addition, UT Dallas is home to more than 50 centers, labs and institutes that facilitate research and opportunities for hands-on learning. Students, meanwhile, arrive at UT Dallas well-prepared ...to succeed in higher education: In 2011, nearly 39 percent of freshmen ranked in the top 10 percent of their high school class, and 75 percent ranked in the top 25 percent.With an eye on building a future as bright as its beginnings, UT Dallas will continue its push to attain Tier One research university status and produce graduates who are well-equipped to succeed professionally.