The Temporary Project Manager, under the direction of the Director, Marketing Operations, ensures smooth work progression and completion as projects move through the execution process. In addition, they are responsible for creating and maintaining project schedules, tracking and reporting on operational efficiency measures, and supporting effective and efficient cross-team resource utilization.
This is a part-time temporary position expected to last approximately a year.
Responsibilities:
Work with all teams within Marketing and Communications to understand project scope and gather project requirements. Create and manage comprehensive project timelines.
Work with all teams within Marketing and Communications to understand, implement and manage project changes and interventions to ensure timelines reflect necessary adjustments and support project progression and completion.
Serve as a presenter and facilitator at key project reviews, where assigned to manage. Ensure meeting actions are documented and communicated.
Assist with partner communications that are needed to ensure projects are delivered on time, within the budget, and within scope.
Where needed, implement tracking of operational key performance indicators within project management tools. Work with the Operations team to pull regular, and ad hoc reports that gauge our operational efficiency by following defined operational metrics.
Act as a point of contact for operational matters, communicate with designated partners within and outside marketing, guide partners through the marketing operations processes, where relevant.
Assist with the running of weekly status meetings and help to resolve issues, identifying the most efficient path to resolution.
Assist with the audit and documentation of processes for the office.
Competencies
Strong attention to detail.
Demonstrated ability to be highly responsive, manage multiple projects simultaneously, understand priorities and resource utilization, address identified problems, meet deadlines, and respond to urgent needs.
â‹Creativity, resourcefulness, and adaptability.â‹
Exceptional verbal and written communication skills to convey information clearly, concisely, and professionally, to stakeholders and to senior leaders.
Strong ability to manage relationships and proactively handle peopleâ™s expectations.
Poise and focus under pressure; work independently and support department goals.Â
Active listener and facilitator of information.
Strong presentation skills.
Education, Experience, or Certifications:
Education:
Bachelor's degree required.
Experience:
At least one year of experience in a project management position or role with similar responsibilities required.
Previous experience in marketing or agency environment preferred.
Technical Knowledge or Skills:
Proficient in project management software such as Adobe Workfront and Airtable preferred.
Working Conditions and Physical Requirements:
This position is currently expected to work remotely.
This is a part-time position of approximately 18 hours per week.
Required Documents:
Resume/CV
Cover Letter
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