We are seeking an Awards Program Manager who will be responsible for program management of the Vice Provost for Research?s institutional awards portfolio, including but not limited to Catalyst (supports early career faculty), Discovery (supports interdivisional research endeavors), and the President?s Frontier Awards (supports exceptional faculty). These programs represent part of the largest institutional commitment to faculty research in the country. This position will report to the Senior Research & Analytics Manager.
*While this position is considered remote, the ideal candidate should be local to Baltimore/DC for required in-person presentations, meetings, and events.
Given the highly visible nature of the VPR office, this position requires a motivated professional with expertise in programmatic management, ideally within academia or a related field. The ideal candidate is a quick learner, independent, detail- and results-oriented, works well under pressure, and has strong interpersonal skills.
Specific Duties & Responsibilities
Pre-Award
Coordinate with VPR/Senior leadership, VPR/University communications, and other stakeholders on community RFA announcements.
Manage the annual proposal submission processes for the awards programs, including proposal intake, troubleshooting, and answering applicant emails in timely manner. Solicit reviewers for each award cycle, ensuring equity and fairness, and assign accordingly.
Compile reviewer feedback and synthesize into leadership briefings presented to VPR/Senior leadership for approval of award recipients.
Coordinate award announcements with stakeholders and University/VPR communications.
Maintain collaborative and communicative partnerships with award donors, co-founders, and other stakeholders.
Present outcomes of the pre-award process to leadership as requested.
Schedule, organize, and lead meetings as needed.
Post-Award
Liaise with appropriate departmental staff to ensure efficient set up of non-sponsored accounts.
Track and maintain all award data in a central shared database.
Ensure quarterly reimbursement of all accounts with the UA finance team.
Respond and resolve all inquiries in a timely manner. Requests may include but are not limited to the extension of project periods and updates on award funding balances.
Bring to attention and consult with manager when situations/concerns arise that need to be addressed before they escalate.
Conduct surveys and analyses to assess programmatic success and areas for improvement.
Present outcomes of the post-award process to leadership as requested.
Schedule, organize, and lead meetings as needed.
Programming/events
In partnership with the Sr. Events Coordinator, plan and execute award-related programming.
Secure speakers (internal/external) and manage event resources, including media and logistics.
Prepare correspondence, such as briefings and invitations, that will be distributed to leadership, awardees, speakers, etc.
Special Knowledge, Skills, & abilities
Knowledge of accounting and budgeting required.
Ability to make independent judgments and to act on decisions daily.
Project management - ability to meet multiple concurrent deadlines.
Strong attention to detail.
Minimum Qualifications
Bachelor's Degree.
Five years of related experience.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
Work experience demonstrating increasing responsibility?experience in higher education, financial and data analysis, and new program initiatives.
Familiarity with JHU accounting system and related fiscal offices.
Classified Title: Sr. Program Coordinator Job Posting Title (Working Title): Awards Program Manager Role/Level/Range: ACRP/04/MD Starting Salary Range: $55,800 - $97,600 Annually (Commensurate w/exp.) Employee group: Full Time Schedule: 5/37.5 Exempt Status: Exempt Location: Remote Department name: Vice Provost Research Office of Personnel area: University Administration
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.
