HR Staff Assistant (Learning and Organizational Development)
OCERS
Application
Details
Posted: 27-Jan-25
Location: Santa Ana, California
Type: Full Time
Salary: $54,100.80 - $72,529.60 Annual
Categories:
Human Resources
HUMAN RESOURCES STAFF ASSISTANT
(LEARNING AND ORGANIZATIONAL DEVELOPMENT)
This recruitment will be advertised from Tuesday, January 21, 2025 thru Monday, February 3, 2025.
Applications will be accepted starting on Tuesday, February 4, 2025.
This recruitment will close after the first 200 applications are received.
Tentative Exam Date: February 2025
Tentative Interview Dates: March 2025
Projected Start Date: April 2025
In addition to performance-based merit increases, this position is scheduled to receive a salary increase on the following date: Effective June 27, 2025 – 4.00% increase.
WHO WE ARE
Established in 1945, the Orange County Employees Retirement System (OCERS) provides retirement, death, disability, and cost-of-living benefits to retirees of the County of Orange and certain County districts. Serving approximately 53,000 members, OCERS is governed by a ten-member Board of Retirement that is responsible for managing a $24 billion dollar fund. For more information about OCERS, please clickhere.
Mission
OCERS mission is to provide secure retirement and disability benefits with the highest standards of excellence.
Vision
OCERS vision is to be a trusted partner providing premier pension administration, distinguished by consistent, quality member experiences and prudent financial stewardship.
Values
Open and Transparent
Commitment to Superior Service
Engaged and Dedicated Workforce
Reliable and Accurate
Secure and Sustainable
THE OPPORTUNITY
OCERS Human Resources Department is seeking individuals interested in advancing their careers in Human Resources. The selected candidate will join the Learning and Organizational Development (LOD) team and provide support to the Manager of LOD. We are looking for someone with strong business acumen and exceptional organizational, analytical, communication, and planning skills.
The OCERS LOD HR Staff Assistant plays a key role in managing various tasks that require critical thinking and effective project management. This position involves utilizing software tools for records management and employee tracking. The individual in this role will oversee training records, perform data analysis, handle training requests, and provide internal customer service. As a high-visibility position, the LOD Staff Assistant will be required to communicate effectively across all levels of the organization.
In addition, this position will be assigned unique projects and will require:
Experience in the County LMS - Eureka
Experience drafting Excel spreadsheets and producing chart visuals
Experience with sending timely emails through Microsoft Outlook
An understanding of Agile project management
Capability to work with tight deadlines
Excellent oral/written communication and decision-making skills
Additionally, the incumbent may be called upon to provide support in other HR areas such as recruiting, payroll, and performance management, as needed.
MINIMUM QUALIFICATIONS
Experience/Education
Two years of experience that demonstrate the knowledge and abilities, defined below under core competencies.
Successful completion of accredited college or university courses in a discipline used in government programs may be substituted for the experience requirement based on three-semester units or equivalent equaling three months of experience.
Please click here for details on this classification.
HIGHLY DESIRABLE
Intermediate software skills for tracking, monitoring and reporting data
Impressive organizational skills
Creativity with data and furnishing dashboards
Experience designing flyers, brochures and videos
Experience as an Administrator for a Learning Management System (LMS)
HR certifications (e.g., SHRM-CP, PHR)
CORE COMPETENCIES
The successful candidates will demonstrate job knowledge and related experience in the following competencies:
Industry Knowledge
Adult learning styles and education
Career planning and training
Display analytics for maximum efficacy
Relationship Building
Ability to establish and procure cooperative working relationships with peers, supervisors, managers, executives, senior executives, government officials, vendors and the public
Active Communication
Effectively communicate orally and in written English
Assume a supportive role with all levels of staff
Ask questions, verify personal understanding, follow through and follow up
Writing Skills
Articulate clearly when sharing ideas and respond in a timely manner
Develop and deliver reports by gathering data, offering analysis (problem identification, alternatives and recommended solutions)
Prepare a research synthesis
Planning and Organization
Detailed organization method for regular tasks and deliverables
Agile with switching priorities
Can forecast and predict timetables, supply usage, resource availability
Proactive with manager for next steps
Results Orientation
Thinks logically and organizes work priorities to meet deadlines
Generates and exudes authentic care for others to support program objectives
THE IDEAL CANDIDATE WILL POSSESS
Knowledge of
Learning and Organizational Development
Agile project management
Administrative duties in Eureka
All Microsoft Office Suite programs
Advanced data reporting and showcasing
Ability to
Maintain a high degree of confidentiality
Maintain exceptional attendance
Develop, analyze, and summarize complex information/reports both verbally and in writing from a variety of sources and provide recommendations
Schedule various training and meetings
Analyze problems in the context of available information and program constraints
Process and maintain training records
Work independently with minimal supervision
Organize and multi-task responsibilities and deadlines with ability to adapt to frequently changing priorities
Establish and maintain cooperative working relationships with all levels of staff