Provides administrative and secretarial support to the CEO, Board of Commissioners, and members of the Executive Staff, including making travel arrangements and coordinating appointments and meetings. Processes travel reimbursements.
Supports the CEO by arranging calendars, preparing correspondence, maintaining files, and responding to inquiries on behalf of the CEO. Assists the CEO with additional external professional responsibilities, such as involvement with professional associations, local community, and relevant events.
Handle incoming and outgoing communications on behalf of the CEO, including emails, phone calls, and correspondence. Draft and edit documents, reports, and presentations.
Supports Executive Staff by notating action items mentioned during the monthly Board meetings that require follow-up from respective areas managed by Executive Staff.
May be required to work overtime and weekends.
May be required to travel to different locations, including out-of-state travel on occasion.
• Demonstrate high-level executive administrative support and office management oversight for the Chief Executive Officer. • Shine at providing excellent customer service and providing comprehensive administrative support, including managing schedules, coordinating appointments, organizing meetings, travel coordination and booking, budget management, requisitioning goods, and preparing and disseminating board documents. • Must be agile and adept at working in a fast-paced environment, providing support to other executive team members and the board of commissioners. • Associate’s or Bachelor’s degree in Business Administration, Communication, or a related field required: advanced degree preferred. • Five years of executive, legal secretarial, paralegal, or office management experience is required. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management software. • Proven experience as an executive assistant or in a similar role supporting senior executives, preferably in a fast-paced environment. • Excellent written and verbal communication skills, with the ability to interact effectively with all levels of the organization. • Strong organizational and time management skills, with a strong attention to detail. • Display strong initiative while being attentive to details and compliance-focused. • Have a valid Mississippi driver’s license. • Must be able to pass a background check and maintain security clearance
Jackson Municipal Airport Authority’s mission is to connect Jackson to the world, and the world to Jackson. If you’d like to see your career take flight and help us deliver on this mission, apply with us today! If you land a position with JMAA, there are abundant benefits you may be eligible for including medical, dental, vision, life and disability insurances, generous time off benefits, a rich retirement program and more! JMAA encourages the development of its team members and has an education reimbursement program too. If you have the skills to successfully fill one of our open positions, we would love to speak with you!
