This professional position is responsible for a wide range of fund compliance and administration activities related to the University of Minnesota Foundation funds established to accept and manage donations and the related agreements. This position is responsible for the knowledge and application of state and federal laws, IRS rules and regulations, and the University and Foundation policies and principles.
This position executes the creation of and changes to fund accounts; working with development staff and donors to prepare contracts documenting donor intent and administrative directives while providing excellent customer service. This position also performs other duties as assigned including process optimization, process documentation and fund database enhancements.
Starting salary: $60,000- 70,000 based on experience.
Responsibilities:
Reviews, analyzes and executes documentation summarizing specific gift designations by donors known as Memorandum of Agreements (MOAs) (40%)
Creates from a standardized template agreements that meet donor intent, University standards including applicable state and federal laws, IRS rules and regulations, and the University and Foundation policies and principles
Identifies concerns with agreements and consults with the Fund Administration Supervisor to recommend revisions to meet donor intent
Leads negotiations with the development staff and provides guidance on related talking points
Establishes and maintains fund accounts (30%)
Analyzes and processes various requests in coordination with the gift administration and accounting teams as appropriate (fund establishment, fund revision requests, authorized signer maintenance, fund closures, and other related requests)
Coordinates fund establishment to facilitate fundraising initiatives in partnership with development staff and the digital marketing team (crowdfunding, online giving pages, giving day)
Staying apprised of policies and compliance aspects of the job and is able to understand, interpret and apply to role (10%)
Understands IRS rules and regulations specific to charitable donations
Understands University and Foundation policies and principles
Understands state and federal laws applicable to our work
Understands industry standards
Serves as liaison for development staff, University accounting staff and others within the Finance department (10%)
Supports development staff working to secure donations and complete required paperwork and processes
Researches and answers questions regarding fund compliance and administration
Assists customers with navigating the donor management systems and fund database
Assists with miscellaneous projects (10%)
Contributes to process optimization
Maintains internal/external documentation
Provides policy and compliance training
Participates in fund database enhancement projects
Demonstrate commitment to valuing diversity and contributing to an equitable and inclusive working and learning environment (exhibit 100% of the time).
Continuous learning in diversity, equity and inclusion for oneself and team via training, podcasts, articles, etc.
Seek to explore and understand cultural differences and create a culture of belonging.
Develop and employ anti-racist practices and principles to accomplish work.
Advocate for employees of all ethnicities, genders, ages and backgrounds
Cultivate and develop inclusive and equitable working relationships with employees, colleagues, stakeholders, etc.
Strive to create a diverse, equitable and inclusive workplace when hiring, promoting, and offering career advancement opportunities
Required:
Bachelorâ™s degree with an emphasis in Business or related field; OR a combination of related education and experience in charitable gift administration, grant administration, contract review, compliance, or project coordination to equal four years
Strong commitment to customer service
Excellent verbal and written communication skills
High level organizational skills and attention to detail
Strong interpersonal skills with the ability to establish and maintain relationships at all organizational levels
Ability to manage conflicting priorities and exercise authority to ensure that deadlines are met
Demonstrated ability to problem solve, analyze alternative solutions, and recognize opportunities for improvement
Ability to gather, organize, and present data in a concise and meaningful way
Ability to take initiative and function independently and as part of a team
Ability to handle information with discretion and confidentiality
Advanced user of Microsoft Word
Intermediate user of Microsoft Excel
Preferred:
Experience in charitable gift administration, grant administration, contract review, compliance, negotiations, or project coordination
Experience working in a non-profit or university environment
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.
