Project Coordinator

Division: Student Affairs
Department/Office: Access and Success

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St. Catherine University invite applications for a grant-funded .75 FTE Project Coordinator position through June 30, 2026 that will support the Access and Success & TRIO Student Support Services teams!
This position will play a crucial role in managing grant projects in two departments and delivering grant-funded student retention and support services.
In Access and Success (.5 FTE), this position contributes to services for pregnant and parenting students at St. Catherine University. This position will carry responsibilities for successful implementation of the MN Office of Higher Education (MNOHE) Student Parent Support Initiative (SPSI) by communicating with colleagues and partnering with students to process funding requests. This role will also monitor student payments, reconcile funds, manage data entry and generate reports.
In TRIO Student Support Services (.25 FTE), this position facilitates the student application and onboarding process, organizes required documentation for federal grant reporting, and coordinates communications and operations to contribute to the success of the project.
The person in this role will operate in fast-paced environments and make decisions within the context of federal, state, and university policies and procedures. This position contributes to the delivery of a high level of service to retain students at St. Kate's and requires confidentiality, sensitivity, and discretion in interactions with students, staff, faculty, and other external partners.

Responsibilities Include:

• Payment processing to disburse grant assistance to student parents in the areas of child care, legal fees, and mental health copayments (online and manual payments, recording payments, saving documentation, maintaining accurate database records, and entering information in grant spending/tracking tools)
• Create and distribute follow-up surveys and manage results/summaries that meet grant requirements for reporting.
• When necessary, serve as the first point of contact for student walk-ins to the Access and Success office.
• Facilitate the student application and onboarding process for TRIO SSS by receiving applications, updating new student files, scheduling intake meetings, and communicating with prospective and new TRIO students.
• Coordinate communication among TRIO SSS Director, staff, students and other stakeholders.
• Communicate priorities between the Director of TRIO and Director of Access and Success to ensure tasks can be completed effectively and meet deadlines.
• Prepare documents including creating, formatting, and proofreading reports, presentations, and other documents to support grant-related projects and initiatives.
• Serve as lead staff on the SPSI grant work, acting as a liaison between Access and Success social work staff and the Access and Success director to ensure everyone is kept updated on the project's tasks, deadlines, and progress.
• Handle logistics of planned student activities (space, supplies, communications).
• Provide additional administrative support for special projects and initiatives as directed by the Director(s), including recording meetings and managing follow-up tasks.
• Focus on accuracy with database management and funds distribution to students. Identify potential issues and risks, and report them to the director/project manager.
• Manage student data in accordance with FERPA and university policies.
• Ensure confidentiality in communications and processes.
• Train student workers in following processes to maintain confidentiality.

Salary range: $20 - $22/hr

Employees at St. Kate's feel a deep connection to the University's Mission and Vision, and they live their values at work. Benefits available to full-time employees include:

• Three weeks of accrued vacation time as well as fourteen (14) paid holidays and paid 'gift' days when the University is closed.
• Free tuition for employees and reduced tuition for their families after one year of service
• Health, dental, and vision insurance
• 403b retirement plan access
• Accrued sick time
• Six weeks of paid parental leave after one year of service

Specific information on all of our available benefits for full-time employees can be found HERE.
The salary range listed reflects a good-faith estimate of what we reasonably anticipate to pay for this position, based on market data and internal equity, at the time of posting. Actual compensation will be determined based on qualifications, experience, skills, and other relevant factors. St. Catherine reserves the right to modify or adjust compensation depending on University needs.
St. Catherine University in St. Paul, Minnesota, is a comprehensive Catholic university and home to one of the nation's largest colleges for women, with associate and graduate programs for all genders. Founded by the Sisters of St. Joseph of Carondelet in 1905, the University integrates liberal arts and professional education within the Catholic traditions of intellectual inquiry and social teaching. Committed to excellence and opportunity, St. Catherine enrolls students in certificate, associate, baccalaureate, master's and doctoral programs in traditional day and evening/weekend/online formats.

Minimum Qualifications:

• Associates degree
• Two years of experience in a grant management role, human services administrative assistance, or related.
• Proficient in Microsoft Office Suite (especially Excel) and other software involving survey building and data tracking. Data-entry and report generation skills welcomed.
• High level of accuracy and attention to detail, with the capability to manage confidential information with discretion.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills, with the ability to interact professionally with a diverse range of stakeholders.
• Ability to work independently while also committed to clear, transparent communication with the director about timelines, questions or concerns.

Preferred Qualifications:

• Bachelor's degree
• Prior experience with grant management in a higher education setting.
• Familiarity with database management systems and project management tools.
• Financial reconciliation and basic accounting experience.

We seek creative, adaptable staff who enjoy working in a university climate that promotes cultural diversity, multicultural understanding, and cultural fluency. Consistent with the university's commitment to women, diversity and social justice, preference will be given to candidates who manifest these themes in their experience and service.

Application instructions:


Posting Number: 20220664-STAFF
Posting Start Date: 01/06/2025
Application Deadline: 1/20/2025

To apply, visit https://stcatherine.peopleadmin.com/postings/9542

St. Catherine University is an equal opportunity employer. Our commitment to inclusion reflects the central value of the Sisters of St. Joseph of Carondelet to 'love of neighbor without distinction' and provides a learning and working environment that is enriched by the diversity of all our members. Individuals of religious, racial, ethnic, gender identity, nation of origin, or disability groups that have traditionally had less representation in higher education are encouraged to apply. Should you need an interview accommodation please contact us at [email protected] or 651-690-6565.







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