ABOUT STANFORD UNIVERSITY AND RESIDENTIAL & DINING ENTERPRISES:
Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.
Residential & Dining Enterprises (R&DE), the largest auxiliary organization at Stanford University, supports the academic mission of the University by providing high-quality services to students and other members of the university community. The department has an annual operating budget of over $350M, operates 24/7/365, and oversees a $3B asset portfolio comprising a 7 million sq. ft. physical plant across the campus. In autumn quarter of the 2021-22 academic year, R&DE will return to providing housing for over 13,000 students and dependents, serving meals at 17 dining halls, 12 retail locations, and operating athletic concessions and conference operations. Additionally, R&DE comprises 900 FTE staff in the following divisions: Student Housing Operations, Stanford Dining, Stanford Hospitality & Auxiliaries, Stanford Conferences, Maintenance Operations and Capital Projects, and a team of R&DE strategic business partners: Finance & Administration, Information Technology, Human Resources, and Strategic Communications.
"Students (Customers) First" is the mantra of R&DE and our strategic goals reflect our commitment to delivering quality and excellence to our constituents every day. In R&DE, "Excellence is defined by aligning our strategic goals and performance with our vision."
ABOUT FINANCE & ADMINISTRATION:
R&DE Finance & Administration, which includes the Finance, Budget Management, and Vendor Management & Contracts teams, provides innovative and sound financial management, implements policies and procedures, provides strategic and long-range planning, and coordinates all aspects of purchasing, contracts, and vendor relationships.
This role is currently designated as hybrid and may provide incumbents with flexibility for partial telecommuting.
JOB PURPOSE:
Perform moderately complex accounting activities and functions, including monitoring accounts, preparing documentation, expenditure reconciliations and reviews, revenue reporting/accounting, purchases and reimbursements, general ledger transactions, and journal entries.
CORE DUTIES:
*Process approximately 10K/year non-project AP transactions for Stanford Dining and Stanford Hospitality and Auxiliaries, Stanford Row Houses and Co-Ops, and/or Student Housing Operations; prioritize invoices according to cash discount potential and payment terms. Manage the AP accrual data at month end close.
*Reconcile supplier statements, research, and correct discrepancies; respond to all supplier inquiries; generate reports for analyzing discrepancies to ensure accuracy of AP accounts.
*Review, process, gather, and compile accounting transactions and documents for completeness, accuracy, and compliance. Contribute to development of analyses to be used for key activities or decision making.
*Run, maintain, reconcile, review, combine, analyze and validate financial data sets, utilizing financial reports, financial databases, and key financial information often from multiple systems. Assist in the preparation of basic management information reports.
*Identify and resolve incorrect journal entries, data anomalies, deviations from established procedures, and unusual issues.
*Collect data and perform research on details of transactions. Ensure work complies with complex internal policies and external regulations which may require interpretation.
*Participate as a member of a project team and contribute to change management strategy through communication and collaboration with others.
*Recommend, assist, test, or implement process streamlining, system improvements or work flow changes.
*Contribute to development and maintenance of desktop procedures and process documentation for area of responsibility.
*Serve as a liaison to other departments to resolve accounting-related issues.
*May train, coach, and review the work of other staff, as needed. Contribute primarily through applying individual expertise.
MINIMUM REQUIREMENTS:
Education & Experience:
*Associate degree plus two years of applicable experience, or combination of education and relevant work experience. Bachelor's degree, preferred.
Knowledge, Skills and Abilities:
*Proficiency in basic business applications, such as Microsoft Office; user knowledge of Excel.
*Basic knowledge of accounting systems and the internet; computer literacy.
*Understanding of and ability to apply accounting skills and concepts.
*Ability to draft professional e-mails, memos, business letters, and reports, and to clearly and effectively communicate information to internal audiences and client groups.
*Ability to learn project management skills and to participate as part of a project team.
Certifications and Licenses:
*None
PHYSICAL REQUIREMENTS:
*Constantly perform desk-based computer tasks.
*Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
*Occasionally write by hand, twist, bend, stoop and squat.
*Rarely stand, walk, reach or work above shoulders and use a telephone.
WORKING CONDITIONS:
*May work extended hours during peak business cycles.
WORK STANDARDS:
*Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
*Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
*Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
The expected pay range for this position is $85,000 to $90,000 per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
Why Stanford is for You:
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enriches the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
*Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
*A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
*A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
*Discovery and fun. Stroll through historic sculptures, trails, and museums.
*Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities.
Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Why work at Stanford?Stanford University has changed the world, over and over again.We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment. How will it change you?
