St. Anne's Belfield School is an age 2 through Grade 12 school that seeks to nourish children's innate curiosity and support them in becoming exemplary citizens and visionary leaders. To accomplish this, we seek to hire great people with a passion for educating, serving, and connecting with our vibrant student body.

Primary Responsibility: The Executive Assistant to the Head of School provides high-level administrative support by exercising substantial judgment and decision-making, attention to detail, professionalism, confidentiality, grace, and a sense of humor. The person in this role must be a creative problem solver and enjoy working in a mission-driven, fast-paced, and community-oriented environment. The ideal individual will write and speak precisely and eloquently, possess exceptional administrative and organizational skills, and have a demonstrated ability to prioritize amongst competing goals and objectives. The ability to work under pressure while handling a wide variety of activities is crucial to success in this position.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Executive Support

Completes a wide variety of administrative tasks for the Head of School (HOS), including, but not limited to:

• Managing, prioritizing, and protecting a highly-active schedule of appointments, creating win-win situations for direct access to the HOS,
• Completing expense reports and gathering information for annual reports,
• Composing and preparing correspondence,
• Keeping the HOS apprised of essential upcoming commitments and potentially sensitive issues, following up as appropriate,
• Warmly welcoming visitors, including faculty, students, parents/guardians, volunteers, donors, and board members, and
• Answering phones and directing incoming inquiries to the appropriate party as necessary in a positive and professional manner.

Event Planning

Directly manages or provides support for a variety of special events and projects for the Head of School and school-wide community, such as:

• Annual community events like Convocation, Commencement, and Lessons and Carols,
• High-level meetings and retreats for various constituencies such as the Board of Trustees, Senior Administrative Leadership Team (SALT), and committees assembled by the HOS, and
• Special activities hosted by the HOS, such as priority guest visits, luncheons, and notable celebrations on and off campus

Administrative Leadership

• Engages with administrative colleagues in a leadership capacity, initiating quarterly meetings and training and coordinating phone coverage when necessary.
• With direction from the HOS and in collaboration with the Communications department, coordinates the School's calendering process for internal and external events and
• Contributes to scheduling internal event requests and room reservations for internal meetings.

Board Support and Liaison

With guidance from the HOS and Board Chair, serves as liaison to the Board of Trustees for all campus and off-campus constituencies. Manages all administrative matters related to the Board, including responsibilities like:

• Creating agendas, related materials, presentations, and invitations for board meetings, retreats, and new trustee orientations,
• Coordinating logistical needs such as space reservations, technology support, and food,
• Gathering all notes, minutes, and presentations for distribution to board members and archiving in the board portal and internal drive, and
• Maintaining updated board committee rosters, directory updates, and major dates calendars.

Characteristics Sought

• Demonstrated ability to work both collaboratively and independently with diverse populations, including students, parents/guardians, faculty and staff, trustees, donors, volunteers, and government officials,
• Exceptional organizational, time management, and customer service skills with the ability to effectively and positively communicate with all constituents, both orally and in writing,
• Uncompromised integrity and maturity in handling confidential information, recognizing the dignity of all people,
• Energized by the responsibility of managing multiple priorities and projects with extreme accuracy in a service-oriented environment, often under deadline pressure,
• High level of emotional intelligence, problem solving and determination,
• Ability to prioritize conflicting needs and handles matters expeditiously and proactively
• A curious mind and interest in life-long learning,
• Ability to learn new skills and adapt to changing conditions, and
  
• Standard of excellence, with ability to thrive in a demanding a rewarding environment.

QUALIFICATIONS

• Three to five years of supporting C-level executives, preferably non-profit executives. Experience working in schools is a plus,
• Expert use of professional software (Microsoft Office and/or Google Workspace), specifically word processing, spreadsheets, and presentation software. Experience with database management systems such as Veracross or Blackbaud is a plus,
• Background with project management and/or teaching and lesson planning is a plus,
• Event and meeting planning experience,
• Ability to work long hours on occasion, including attending weekend and evening events on and off campus, and
• Demonstrated ability to maintain credibility, trust, and support across departments and with management.

BENEFITS AND COMPENSATION

• Competitive annual salary
• Shared cost Medical, Dental, and Vision Insurance
• Employer paid Short-term Disability and Life Insurance
• Retirement plan with match
• Supplemental insurance policies
• Flexible Spending Account / Health Savings Account
• Discounted Gym Membership
  
• Employee Assistance Program
• Tuition remission and program discounts for children enrolled at the school
• Free after-care for children enrolled at the school
• Free admission to the Virginia Discovery Museum

APPLICATION: IndySchool Consultancy has been retained to lead this search. All inquiries and applications should be directed to Tim Viands, President of IndySchool Consultancy, at [email protected]

QUALIFICATIONS

• Three to five years of supporting C-level executives, preferably non-profit executives. Experience working in schools is a plus,
• Expert use of professional software (Microsoft Office and/or Google Workspace), specifically word processing, spreadsheets, and presentation software. Experience with database management systems such as Veracross or Blackbaud is a plus,
• Background with project management and/or teaching and lesson planning is a plus,
• Event and meeting planning experience,
• Ability to work long hours on occasion, including attending weekend and evening events on and off campus, and
• Demonstrated ability to maintain credibility, trust, and support across departments and with management.

About St. Anne's Belfield School

For more than 100 years, St. Anne's-Belfield School (Charlottesville, Virginia) has fostered an educational community that nurtures the development of advanced skills, abilities, and knowledge, supports high personal aspirations, and develops exemplary, ethical, and engaged citizens who positively impact the world. Just as we push our students to strive for their best, we believe that as an institution we must always adapt, grow, and change to fulfill this vision. Our Core Purpose is to inspire and prepare the next generation of exemplary citizens and visionary leaders. We at St. Anne's-Belfield School believe it is the quality and passion of our people that set us apart. We seek to hire the best teachers, administrators, and staff members by offering a competitive benefits package and providing a wonderful working environment. If you are a highly-motivated, organized self-starter, then we want you to join our team. St. Anne's-Belfield School is an Equal Opportunity Employer. St. Anne’s-Belfield School does not discriminate on the basis of race, color, religion, gender, sexual orientation, national or ethnic origin in the administration of its educational, admission, financial aid program, employment policies, or any other programs administered by the School.

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