Supports unit fundraising efforts through assisting the team on the grant application process for foundation and corporate proposals and reports.
Understanding and summarizing sponsor submission guidelines.
Leading project management of grant submission, including meetings.
Creating and updating workplan and tracking templates.
Gathering supporting materials.
Ensuring the review of all applications against University guidelines.
Coordinating with other departments/units/divisions regarding multi-investigator proposals and grants.
Attaining prior approval from the university through use of the AURA system.
Assisting leadership team members with reviewing proposal components for completeness and compliance.
Submitting proposals and reports (often on sponsor portals).
Executing the monthly grant report and fundraising calendar.
Post-Award:
Assists with straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
Prepares closing memos and works with University Research Administration to ensure that research accounts are terminated in good standing.
Conduct finance transfers, including payroll and non-personnel transfers.
Assists on all sub-award agreements including set-up and payment/execution.
Assists in preparation of budget summaries as required for sponsored project reports.
Responsible for purchasing for the department, including working with University Procurement department to create agreements, creation of purchase orders, conducting purchasing using finance systems and ensuring that purchasing requests are accurate and in compliance with university policy.
Lead in office related invoice processing and supply purchases.
Responsible for administering time-tracking system, running reports, conducting audits, providing trainings, trouble-shooting system errors, and enforcing compliance with policies.
Drafts presentations, charts, graphs and visual with a moderate level of guidance.
Researches new avenues for funding, research and grant opportunities. Ensures that notices of relevant opportunities are brought to faculty attention. With guidance and direction from others, works with sponsors to draft proposal budgets in accordance with unit or University needs.
Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi investigator grants. Serves as department contact for annual audits and agency site visits.
Performs other related work as needed.
Preferred Qualifications
Education:
Bachelorâ™s degree in a relevant field.
Experience:
Previous experience in a decentralized environment.
Previous experience with various University electronic systems, including grant, finance and purchasing system experience (e.g. Concur).
Demonstrated experience working with communities that have experienced segregation and disinvestment.
First generation college students and those with lived experience in communities experiencing poverty and disinvestment are encouraged to apply.
Technical Skills or Knowledge:
Proven ability with software applications and databases.
High level of fluency in word processing, presentation, and spreadsheet software (e.g. MS Ofï¬ce, including Word, Excel, PowerPoint and Outlook), particularly Microsoft Excel.
Preferred Competencies
Ability to engage thoughtfully with issues related to race, identity, and equity and work across difference.
Must have exceptional organizational skills, including attention to detail, time-management, with previous project management experience.
Ability to prioritize projects during high-pressure and high-volume workload periods.Â
Customer service orientation and communication skills.
Utilize critical thinking skills to draw conclusions/solve problems.
Demonstrate ability to clearly communicate and discuss information internally and externally. Demonstrated ability to manage multiple projects simultaneously and meet tight deadlines.
Ability to work both independently and to collaborate with others, both on internal teams.
Must be able to build professional relationships with project teams, central support staï¬, and funders to best support project outcomes.
Demonstrates high level of personal integrity.
Application Documents
Resume/CV (required)
Cover Letter (required)
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Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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