Job Description:

• Work closely with Export Control Officer regarding the identification of awards that may require monitoring for export control purposes.

• Reviews and advises on institutional contracts for Export Control Compliance.

• Screens foreign involvement in University activities.

• Serves as a resource for principal investigators (PIs) and other individuals involved in the conduct of research to understand compliance issues associated with the transfer of materials, restrictions of foreign nationals in labs, publication restrictions, etc.

• Review and provide guidance on documents to which the University is a party including H1-B visa submissions, foundation grants, NDAs, licensing agreements, and material transfer agreements to ensure availability of applicable export license exemptions and exclusions.

• Supports the development and take a lead in the promulgation of export control training for institution personnel.

• Assesses whether export control licenses are required and coordinates the application process to secure necessary licenses from applicable federal agencies.

• Works to keep institution export control guidance and materials up to date and available on institution websites.

• Partners with institutional export control staff and business units/departments regarding all activities associated with research administration in a timely and fiscally responsible manner.

• Provides support for the development and implementation of an effective export control compliance program to include compliance standards and procedures as required by law, oversight responsibilities and educational modules.

• Supports initiatives to develop, implement and communicate strategies regarding relevant contracting, licensing of materials, and access issues.

• Administers export control training for faculty and staff and supports maintenance and development of training and informational resources related to export control.

• Maintain appropriate data entry into institutional database for all export control reviews ensuring data quality and documentation of any institutional risk.

• With minimal supervision, facilitates contact with external agencies, acting as a liaison between government partners and the University community in support of research compliance.

• Gains and stays current thorough understanding of related University and sponsor regulations. Monitor and provide analysis of federal export control and research security regulatory developments that affect the Universityâ™s export and research security compliance efforts.

• Continuously seek to improve University Research Administration (URA) processes for export controls and related compliance.

• Attend export control training sessions conducted by Government agencies, including, among others, Departments of Treasury, Commerce, and State and non-governmental entities.

• Participate in Association of University Export Control Officer (AUECO) and other relevant national organizations and trainings.

• Work with leaders and departments to plan and execute projects that will drive improved performance through the implementation of data-focused systems, process, and resources.

• Coordinates department or clinic compliance with a moderate level of guidance.

• Prepares, completes and submits all compliance documentation or a routine basis, Coordinates compliance committee meetings.

• Performs other related work as needed.

Preferred Qualifications 

Experience:

• Advanced degree or equivalent combination of training experience.

• Prior experience working in an academic, government, or laboratory environment.

 Technical Skills or Knowledge: 

• Knowledge of Export Administration Regulations (EAR), International Traffic in Arms Regulations (ITAR) or interpretation of similar regulations.

• Strong computer skills including word processing, database management and spreadsheet skills (Microsoft Office suite and Adobe suite a must).

• Ability to develop proficiency and work with various sponsor/third-party electronic systems.

Preferred Competencies 

• Independence: Work independently with a high degree of initiative, curiosity and minimal supervision. Willingness to learn new skills, take on new challenges, and ability to effectively interact and collaborate with all levels of university administrators and faculty members. Make decisions independently that will have downstream impacts on the management of sponsored projects.

• Communication Skills: Excellent oral and written communication skills with the ability to interact effectively with a diverse range of stakeholders, with faculty and administrative staff at the University, and close collaboration with all staff within the office of University Research Administration. 

• Service Orientation: Positive, service-oriented attitude with a courteous demeanor, maintaining professionalism in all interactions. Ability to develop and manage interpersonal relationships.

• Discretion and Confidentiality: Ability to handle sensitive and confidential situations with absolute discretion and maintain confidentiality. 

• Attention to Detail and Accuracy: Exceptional attention to detail and thoroughness in completing tasks accurately. Work on multiple projects simultaneously, set priorities, and meet deadlines.

• Organizational and Multitasking Skills: Strong organizational skills with the ability to multitask, meet deadlines, and navigate ambiguity in a fast-paced work environment. Interact by phone, email, online meetings or in person with faculty and administrative staff at the University and occasionally with staff of federal government, non-federal sponsors, and other institutions and organizations.

• Judgment and Project Management: Sound judgment with the ability to prioritize and anticipate potential issues and address them proactively. 

• Adaptability and Feedback Reception: Stay current with technology and digital tools. Ability to maintain composure under pressure, work flexible hours as needed, and respond constructively to feedback. 

Working Conditions 

• Sit for 4 hours or more.

• Use computers extensively for 4 hours or more.

• Use standard office equipment and troubleshoot IT equipment in a remote/hybrid environment.

• Some evening and weekend work may be required. 

Application Documents 

• Resume/CV (required) 

• Cover Letter (preferred) 

• Reference Contact Information (preferred) 

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

About University of Chicago (UC)

One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.

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