Scheduled Hours

37.5

Position Summary

Coordinates the daily operations of faculty recruitment for the Schoolâ™s Office for Faculty Affairs (OFRA) and provides administrative support for all faculty recruitment related needs. Provides coordination and support for interim, annual and long-range strategic faculty hiring initiatives and planning for faculty hiring. This position handles the collection of faculty candidate application information, communication with candidates and the scheduling and implementation of faculty interviews, campus visits, as well as follow-up and coordination throughout the faculty hiring process. In supporting faculty hiring for the SPH, this position will also support the SPH Faculty Recruitment Committee operations and meetings.

Job Description

Coordinates the day-to-day faculty recruitment tasks for the School of Public Health Faculty Affairs office, including the coordination and implementation of all faculty recruitment and hiring efforts.

• Coordinates the posting of faculty positions on the Interfolio platform and the organization of applications submitted through the platform for review by the Faculty Recruitment Committee (FRC).
• Tracks faculty candidate applications throughout the review process and assistants in the development of reporting on faculty recruitment for the FRC and SPH leadership.
• Professionally communicates with faculty candidates as needed to plan candidate interviews and on-campus visits. Corresponds with faculty candidates through email communication for scheduling purposes and coordinates candidate interactions with the School of Public Health.
• Provides support for planning and coordination of candidate in-person visits and serves as a liaison for the School of Public Health during candidate visits. Coordinates the calendar of the Faculty Affairs Office to ensure that candidate visits are scheduled in coordination with calendars of SPH leadership and other SPH and university events and needs.
• Tracks costs associated with faculty recruitment expenses and enters these expenses in the Workday accounting system and files all associated paperwork. Tracks expenses associated with faculty recruitment and any reimbursement needed.

Coordinates the development and implementation of a data management platform and process for faculty recruitment activities and candidate information.

• Coordination of faculty recruitment information on Interfolio and Box platforms.
• Assists the Director of Faculty Affairs with the development of Standard Operating Procedures for faculty recruitment activities.
• Tracks faculty recruitment tasks in project management software to allow for standardized reporting on projects, timelines and next steps.

Faculty Recruitment Committee (FRC): the Faculty Affairs Coordinator supports School of Public Health faculty recruitment through SPH FRC support and administrative activities, as follows:

• Works closely with the Director of Faculty Affairs and the Associate Dean of Faculty Affairs to plan committee meetings, organize notes and provide follow up as needed from committee meetings. Schedules regularly occurring and as-needed FRC meetings to allow for the committee needs and assists in the development of communications following the meetings.
• Faculty Onboarding: The Faculty Affairs coordinator assists, as needed with faculty onboarding needs in collaboration with the Director of Faculty Affairs, HR, the Deanâ™s office, and the business office following best practices. Assist in the successful recruitment and onboarding of all new faculty hires. Initiate processes for new faculty business cards, initiation of HR, IT and Operations office communications to new faculty and tracking onboarding of new faculty membersâ™ progress and transition to the School.

Perform other duties as assigned

Working Conditions:
Job Location/Working Conditions

• Normal office environment

Physical Effort

• Typically sitting at a desk or table

Equipment

• Office Equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Relevant Experience (5 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Bachelor's degree

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Administrative Procedures, Confidentiality, Detail-Oriented, Filing Systems, Interpersonal Communication, Microsoft Office, Microsoft Outlook, Multicultural Environments, Office Administration, Office Procedures, Oral Communications, Organizing, Planning Ability, Procedure Development, Sound Judgment, Written Communication

Grade

G09-H

Salary Range

$23.37 - $36.19 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

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