Liverpool, New York
Kenmore, New York
Oswego, New York
San Francisco, California
Posted: 07-Dec-24
Type: Full-time
Internal Number: R119268
The Fiscal Associate provides high level fiscal, procurement, and administrative day-to-day support to faculty, staff, and students in the Department of Molecular Genetics, as well as the Collaborative Plant Biology Facility (CPBF) and the Arabidopsis Biological Resource Center (ABRC). Under general instruction of the Department Manager, the Fiscal Associate independently initiates requisitions for department resources; monitors annual service agreements and ensures all internal billings are accurate; tracks purchase order fulfillment to ensure receipt of orders; anticipates and recognizes a variety of complex and unusual issues with procurement transactions and works to resolve them which could include interaction with suppliers and/or central officers when necessary; reviews open purchase orders and resolves to closure; ensures invoices are entered and fully paid through accounts payable; follows up with open invoices and resolves intricate match exceptions as needed; initiates and tracks expense reports, and expenditures in compliance with University policy and purchasing guidelines; initiates routine monthly financial reconciliation reporting process and maintains detailed financial accounting records and reconciliation checklists which can include but is not limited to sensitive payroll processes and general ledger processes; initiates journal entries, deposits, and fund transfers as needed to perform FDM reallocations and/or corrections; serves as a PCard manager for both UNIV and OSP funds; maintains fiscal year tracking mechanisms; hires, trains, and manages student assistants as needed based on Departmental needs; processes costing allocations and payroll accounting adjustments; processes travel transactions for faculty, staff, and visitors that includes spend authorizations and expense reports; backup travel assistance for graduate students; backup for mail/copy room, general office assistance, maintaining website content and digital lobby display, and assists with special administrative projects, events, and/or reports as assigned; works productively as a team member to support all academic, research areas, program, and centers, as well as department business functions.
Minimum Education Required
High School diploma or GED
Additional Education Desired
Associates degree preferred
Required Qualifications
2 years of relevant experience
The Department of Molecular Genetics, within the College of Arts and Sciences, seeks a Fiscal Associate to join our team. The College of Arts and Sciences is the largest college and the academic heart of the university. The College hosts 81 majors. With 38 departments, 20+ world-class research centers, and more than 2,000 faculty and staff members, students have the unique opportunity to study with the best artists, scholars, and scientists in their field. The College values diversity and offers a supportive, open, and inclusive community.
The pay range for this job profile is $19.09 - $25.10. The offer for this position will fall within this range based on internal equity, unit's available budget, and the candidate's qualifications.