Job Description:

• Supports special projects and events relating to education and workforce development, including: facility reservations and configurations, travel arrangements, audio/visual needs, building access, etc.
• Manages project and event budgets (adherence to budgetary guidelines, negotiating services and fees, managing vendor relationships, and invoicing).
• Facilitates, drafts and ensures dissemination of quantum education and workforce development event communication and announcements across the CQE and PME through listervs, emails, flyers, websites, newsletters, and social media.
• Assists with evaluating the overall impact and performance of relevant programs and events.
• Supports recruitment for and administration of the Boeing Quantum Creators Prize and Boeing Quantum Creators Prize Symposium.
• Manages payments, reimbursements, and travel arrangements for the Open Quantum Initiative, including acting as point of contact for administrators at host institutions.
• Represents CQE at public outreach events and education events to support recruitment for and awareness of CQE education and outreach programs.
• Supervises undergraduate student workers; collaborates with Director to identify, assign, and monitor student progress on projects.
• Uses general understanding and experience to administer the delivery of services to program participants and/or beneficiaries.
• Interacts with faculty, researchers and staff for committee work or information.
• Performs other related work as needed.

Preferred Qualifications

Education:

• Bachelorâ™s degree in STEM, education, or related field.

Experience:

• At least one year of project management or education experience in a fast-paced, large non-profit, public, or private sector organization supporting an executive-level individual or team.
• At least one year of experience working in STEM education or outreach with some experience in event or project coordination.

Technical Skills or Knowledge:

• Strong computer skills, including word processing, database management, and spreadsheet skills.
• Proficiency with Microsoft Office Suite.

Preferred Competencies

• Interest in STEM education and/or outreach.
• Excellent oral and written communication skills.
• Administrative, organization and coordination skills.
• Time management skills and handle multiple, concurrent tasks within deadlines, with minimal supervision.
• Maintain a calm and courteous demeanor and work productively despite a heavy workload, competing priorities, complex problems, and tight deadlines.
• Use sound judgment and have excellent problem-solving skills.
• Demonstrated ability to prioritize assignments to accommodate workload and deadlines.
• Excellent verbal communication and interpersonal skills to work effectively with faculty, staff, students, university administrators, and professional organizations.
• Possess superior attention to detail.
• Work effectively independently and as a team member.
• Take initiative and organize and complete projects.
• Receive feedback and respond to constructive criticism.
• Strong analytical and organizational skills.

Working Conditions 

• Flexible hybrid office/remote environment.
• Occasional extended work hours and some weekend days.

Application Documents 

• Resume/CV (required) 
• Cover Letter (required)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

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About University of Chicago (UC)

One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.

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