US-Remote, Washington, DC Preferred
Troy, Michigan
Moore, Oklahoma
Alexandria, Virginia
Alexandria, Virginia
Posted: 05-Dec-24
Location: Chicago, Illinois
Type: Part-time
Internal Number: JR28610
Job Description:
Job Summary:
Responsibilities:
- Assist with Strategic Initiativesâ™ short-term, ad hoc and longer-term projects.
- Assist in maintaining program databases, spreadsheets, files, and program materials.
- Assist with planning, coordinating, and supporting Family Office Initiative (FOI) events and meetings.
- Create and organize project-related materials and communications; ensure all necessary materials are current, accurate, and properly filed.
- Assist with scheduling meetings, taking meeting minutes, preparing reports, emails and correspondence.
- Work with the FOI faculty director and steering committee to support and organize initiativeâ™s meetings and events.
- Respond to inbound inquiries and emails in a timely manner; track inquiries.
- Communicate and coordinate with internal and external partners.
- Assist with managing event attendance, RSVPs, schedules and plans, and event related materials.
- Assist with pre-event, onsite, and post-event logistics.
- Prepare reports and complete special projects as requested.
- Other duties as assigned.
Competencies:
- Outstanding verbal, written, with an attention to grammar and spelling, and presentation skills.
- Excellent time management, organizational skills, attention to detail, basic math and finance skills.
- Work independently; possess personal accountability and a self-motivated disposition.
- Handle multiple detailed tasks/projects simultaneously and meet strict deadlines with frequent interruptions.
- Demonstrated ability to work effectively and diplomatically with colleagues, as well as with students, faculty, trustees/senior level alumni and business leaders and internal school leadership in a multitude of communication methods i.e., in person, email, phone.
- Professional demeanor, including tact, discretion, and a customer service-oriented approach.
Education, Experience, or Certifications:
Education:
- Bachelorâ™s degree required.
Experience:
- A minimum two years of event support and coordination experience required.
- Previous higher education experience preferred.
Technical Knowledge or Skills:
- Demonstrated proficiency with internet applications, MS Office Word, Powerpoint, Excel, Outlook, Zoom, Box, and Google Suite (Drive, Sheets, Docs, and Forms) required.
- Qualtrics experience preferred.
- Proficient working with event registration platforms, Cvent preferred.
Working Conditions and Physical Requirements:
- This position works a hybrid schedule. When needed, in-office schedule will be at 401 N. Michigan Ave or Harper Center with occasionally onsite at Rubenstein Forum.
- This is a part-time position of approximately 15-20 hours per week. It is possible that this role will expand to full-time after six to eight weeks.
Required Documents:
- Resume/CV
- Cover Letter
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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