Position Description

Financial Administration (FAD) is dedicated to advancing Harvard University?s teaching and research mission by stewarding its resources; providing support, guidance, and consultation; ensuring compliance with University and federal guidelines; mitigating risk; pursuing operational excellence; and promoting the financial health of the University.

Reporting directly to the Director of Risk Strategy & Insurance, this role is ideal for those who like working with numbers and data and using data to help drive outcomes. It performs a range of complex and confidential finance and administrative related duties to support the business unit and manage specified projects/programs in a department that works across the university. This is a hands-on position which requires integrity with confidential and sensitive information, strong attention to detail, accuracy, excellent communication and interpersonal skills as well as the ability to perform multiple tasks and meet deadlines.

• Facilitates all department accounts payable and receivable recording, reporting and disbursements. Prepares and submits invoices for payment, receipts for deposit, and processes charges and reimbursements across units. Research discrepancies as required.
• Prepares multiple complex and varied financial reports (including ad hoc reports) that require selection, preparation, and interpretation of data using complex data query tools.
• Establishes and manages accounting record keeping systems, and procedures for tracking and reporting, including recommending remedial measures.
• Works with program managers to assist with reconciliation and reimbursement of claims as well as financial tracking and documentation for claims.
• Serves as
  • principal finance and administrative contact for the department with university constituents and external contacts. Triages and monitors inquiries (phone, in-person and digital) and receivables and accordingly reviews, responds or routes for response.
  • back-up for critical team functions and cross-trains with other team members.
• Responsible for maintaining assigned projects/programs and working with constituents across the university. Such projects/programs may include but are not limited to:
  • University fleet schedule and coordination of registration renewals
  • Department schedules and information repositories including RMIS (Risk Management Information System)
• Reviews and produces data, providing research and data analysis to present for use in planning and decision making
• Performs data discovery and analysis to help identify trends, patterns, and insights and creates reports, dashboards and visualizations to inform business decisions.
• Writes, implements, and maintains well-structured procedures.
• May manage complex calendars for the director and specified projects.
• Uses multiple applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email, and other industry specific (including RMIS) applications for preparing requested information to support the department and manage projects.
• Collaborates with the Office of Finance & Administration to maintain department website.

Basic Qualifications

• 3+ years related experience with proven finance/bookkeeping skills.
• Proficient in excel, data organization, integrity and analysis.
• Good project management skills.

Additional Qualifications and Skills

The following Additional Qualifications are strongly preferred. If you meet some, but not all, you are still encouraged to apply; we value employees with a willingness to learn.

• College degree preferred, or an equivalent of education plus experience in a similar environment.
• Must be well organized, motivated, detail-oriented and proficient in the use of spreadsheets and database programs, as well as accounting and bookkeeping software.
• Attention to detail and excellent communication skills, both oral and written.
• Solid working knowledge of office processes and business policy development, basic project management, and related computer software and electronic communications tools.
• Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy.
• Ability to work across teams and with a variety of projects and constituencies and to prioritize tasks effectively.

Working Conditions

• Work is performed in an office setting.

Additional Information

Please provide a cover letter with your application.

Please note:

• Harvard University requires pre-employment reference and background screening.?
• We are unable to provide work authorization and/or visa sponsorship.?
• This position has a 90-day orientation and review period.?

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Accessibility:?
Harvard University welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request an accommodation or have questions about the physical access provided, please contact our University Disability Resources Department.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format

Hybrid (partially on-site, partially remote)


Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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