The Academic Program Coordinatoris responsible for coordinating, facilitating, and implementing academic support services and program activities for School of Education programs. This role supports faculty, students, and staff, ensuring smooth program operations while maintaining effective communication across programs. Key responsibilities include program coordination, student support, administrative assistance, and fiscal responsibility. The Academic Program Coordinatorworks closely with program leadership to ensure academic and administrative systems align with the program?s objectives.
Specific Duties & Responsibilities
Coordinate and manage academic systems and administrative services to support the program's activities.
Work with program directors to develop and maintain academic course schedules; assist with preparing information for SIS and update information regularly.
Assist with the assignment of adjunct faculty and the collection of textbook information.
Prepare adjunct faculty contracts and track payroll request forms.
Coordinate program events, meetings, and logistics, including invitations, agendas, and scheduling.
Assist in the creation, proofing, and distribution of program materials such as handbooks and catalogs.
Manage program marketing events, including planning and logistics.
Provide information about academic areas of emphasis to a broad range of contacts, including potential and current students, alumni, faculty, other members of the JHU community and external contacts.
Provide technical support, including the management of electronic and paper records, and handling data compilation and analysis for reporting.
Develop, deploy, and maintain secure systems for confidential student records, ensuring compliance with university policies.
Serve as a liaison between students, faculty, and administrative offices such as Financial Aid, Registrar, and Student Accounts to resolve issues.
Additional Knowledge, Skills, & Abilities
Capacity to lead and inspire a team while fostering a culture of respect, flexibility, and continuous improvement.
Knowledge of University policies related to finance, human resources, and academic administration.
Ability to work collaboratively across programs and departments, maintain effective working relationships, and provide constructive feedback.
Strong organizational, analytical, and problem-solving skills with the ability to assess priorities and manage competing responsibilities.
Excellent proofreading, editing, and communication skills, with the ability to manage confidential information.
Strong proficiency in administrative and academic systems such as Slate, SIS, SAP, Canvas, Qualtrics, and Microsoft Office Suite.
Minimum Qualifications
High School Diploma or graduation equivalent.
Three years administrative/academic related experience.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
Bachelor?s Degree.
Five years of progressively responsible experience in program administration within higher education.
Experience in project management and systems thinking.
Classified Title: Academic Program Coordinator Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: $18.20 - $33.90 HRLY (Commensurate with experience) Employee group: Full Time Schedule: Monday - Friday, 37.5 hours per week Exempt Status: Non-Exempt Location: Hybrid/Homewood Campus Department name: ???????Office of Academic Affairs Personnel area: School of Education
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.
