Position Summary

The Foundry for Innovative Research and Education (FIRE) team within the College of Osteopathic Medicine at Michigan State University is seeking a highly organized Office Assistant to manage administrative tasks to support the administration of FIRE which integrates medical education, community-engaged research and outreach services.  Primary responsibilities include providing administrative support to all members of the team, which will include scheduling meetings, handling meeting logistics, assisting with travel arrangements, ordering supplies and tracking inventory, managing communications, and handling a variety of other important tasks to ensure the program aligns with institutional goals and COCA accreditation requirements, academic excellence advancement, fostering cutting-edge medical education research, and enhancing community outreach initiatives.  

This position will require occasional travel to the three MSU campus locations. 

Minimum Requirements

Knowledge normally acquired through a high school education; three to five years of related and progressively more responsible or expansive work experience in word processing, spreadsheet, database and/or desktop publishing software; presentation and webpage software; typing and filing; maintaining accounting ledgers; may require knowledge of technical or medical terminology and/or technical knowledge or training related to the field of employment; or an equivalent combination of education and experience.

Desired Qualifications

An ideal candidate for this role would have proven experience as an administrative assistant or similar role; Excellent organizational and time management skills, with the ability to prioritize tasks and multitask effectively; Strong communication skills, both written and verbal, with a professional and courteous demeanor; Proficiency in using office software and productivity tools, including Microsoft Office Suite, Google Workspace, and project management platforms; Familiarity with remote collaboration tools such as Zoom, Slack, Microsoft Teams, or equivalent; Attention to detail and accuracy in data entry, document preparation, and correspondence; Ability to work independently with minimal supervision while maintaining a high level of productivity and professionalism; Flexibility and adaptability to changing priorities and dynamic work environments; Commitment to upholding confidentiality, integrity, and professionalism in all aspects of the role; Previous work in an academic setting.

This job requires a valid driver's license.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Cover letter and resume

Work Hours

STANDARD 8-5

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

Bidding eligibility ends December 3, 2024 at 11:55 P.M.

About Michigan State University

Spartans work every day to advance the common good in uncommon ways.Together, we tackle some of the world?s toughest problems to find solutions that make life better?from alternative energy to better food safety to breakthrough medical and environmental applications achieved through rare isotope research.We teach. We explore and we discover. We collaborate and lead. We innovate, inspire, and empower. We achieve our potential and create circumstances that help our students and others achieve theirs.We're good at it, and we've been at it for more than 150 years.The nation?s pioneer land-grant university, MSU began as a bold experiment that democratized higher education and helped bring science and innovation into everyday life. The revolutionary concept became a model for the nation.Today, MSU is one of the top research universities in the world?on one of the biggest, greenest campuses in the nation. Home to nationally ranked and recognized academic, residential college, and service-learning programs, we?re a diverse community of dedicated students and scholars, athletes and artists, scientists and leaders.In ways both practical and profound, we work to create a stronger, more sustainable, and more hopeful future for all.

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