The Training Grants Research Administrator is part of the Office of Grant Administration in the Department of Surgery and reports to the Director of Surgery Sponsored Projects and Grants. This position serves as the coordinator for NIH-funded training grants and submissions as well as other extramurally funded research education grants held within the Department of Surgery, provides support to Program Directors in the execution of training grant requirements including recruitment, onboarding, reporting, and curriculum implementation. This position also interfaces with the Director(s) of Postdoctoral Research Training in the Department of Surgery to support the clinical residents in identifying potential funding, research training opportunities, and research mentors as well as assisting with grant submissions as needed.
This includes: - Advising and assisting faculty and academic staff in developing and submitting research training-related grant applications, contract proposals, progress and final reports (and related budgets for all). - Keeping faculty, trainees, fellows, and appropriate staff apprised of status of grants, current contract or grant policies, regulations and guidelines made by granting agencies (especially NIH) and campus research offices. - Serving as a liaison with principal investigators (PIs) and granting agencies (including electronic research administration/ERA issues), University offices, etc. - Meeting with faculty and academic staff to identify research interests and to develop funding strategies and plan. - Recruitment, onboarding, and administrative support for research trainees in the Department of Surgery -Support the preparation of annual progress reports which includes collecting trainee progress information as well as updating information from current and past trainees -Working with HR related to trainee appointments and stipend levels -Preparing annual budgets for costs associated with research/academic development time -Supporting the further growth of the training grant portfolio in the Department of Surgery including data collection for grant submission and working with relevant internal workgroups/stakeholders.
The person in this position will need to obtain a thorough knowledge of grant proposal development and the conduct of research and administration of research activity. The person in this position should be comfortable speaking in front of others and giving presentations.
Responsibilities:
Works directly with principal investigator(s) and/or research program director(s) to carry out research administrative functions related sponsored grants, agreements, or award management (proposal preparation through closeout).
20% Serves as a liaison and expert resource for researchers regarding the interpretation of policy and procedure related to overall sponsored project management
25% Works collaboratively with researchers to prepare non-technical materials for proposals, drafting contracts or agreements for review, and/or advising award setup
30% Leads researchers in the preparation and/or maintenance documentation, financial management, and/or reporting requirements related to sponsored grants, contracts, or agreements
5% May identify funding opportunities and disseminate to principal investigators
20% Assists in the development, coordination, and facilitation of training program requirements for multiple research training programs according to established research objectives in alignment with program design and strategic initiatives.
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education:
Preferred Bachelor's Degree
Qualifications:
Required Qualifications: -Experience in managing multiple projects and competing deadlines simultaneously -Experience in working independently and as part of a team
Preferred Qualifications: -At least 3 years of substantial involvement or familiarity in research, sponsored programs administration either in a sponsoring or recipient organization, or the equivalent in a self-funding organization -Knowledge of NIH and other federal and university regulations for the conduct of research -Experience in medical or research setting -Experience working with trainees/learners -Strong understanding of budget development -Attention to detail and a high level of accuracy in tasks -Ability to interpret and analyze data and present findings in clear a clear and concise manner -Strong interpersonal skills, and excellent oral and written communication skills, with the ability to effectively communicate complex ideas and concepts -Proactive and problem-solving mindset
Work Type:
Full or Part Time: 80% - 100%
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Appointment Type, Duration:
Ongoing/Renewable
Salary:
Minimum $56,112 ANNUAL (12 months) Depending on Qualifications The starting salary for the position is $56,112 but is negotiable based on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/).
Additional Information:
University sponsorship is not available for this position, including transfers of sponsorship. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. UW-Madison is not an E-Verify employer, and therefore, is not eligible to employ F1-OPT STEM Extension participants. If you are selected for this position you must provide proof of work authorization and eligibility to work.
The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.
How to Apply:
To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience.
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here
Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
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More than 24,000 faculty and staff work at our schools, colleges, and administrative units. Diversity is a source of strength, creativity, and innovation at UW–Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinions enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
