Partner with Associate Dean of Students, Advancement and Diversity to oversee the Peer Mentor program, First Year Scholars program, and Dissertation Incubators.
Plan and organize regular student wellness activities and open social hours for graduate students to meet with the Dean of Students and the Deputy Dean for Doctoral Education.
Working closely with the Executive Director and Assistant Dean of MA Programs in the Social Sciences, organize and execute a variety of MA program events, including both large events like Staff and Student Orientations, annual Career Exploration Events, and the End-of-Year Celebrations, along with more frequent small events, like collaborative writing workshops, and program-specific social and academic events.
Executes day-to-day event logistics, and other moderately complex assignments with some guidance from others.
Sets up any A/V equipment.
Supervises and staffs events.
Provides post-event feedback on turnout and vendor performance.
Create and propose event budgets as outlined by project needs and objectives.
Monitor budgets for events whose support comes from several different departments.
Keeps track of all expenses, and prepares reports on costs.
Write, design, and send monthly Dean of Students email newsletter to students, with input from the DOS team, the Deputy Dean for Doctoral Education, and the Faculty Director and Executive Director of the MA programs.
Develop, maintain, post, and share an annual event calendar with all MA staff and students.
With the SSD Communications Team, produce and maintain marketing materials for events, including social media posts, websites, posters, brochures, and digital display slides.
Generate onsite event materials, such as printing and assembling name badges and other supplies, table tents, basic event signage, etc., following university and divisional branding guidelines.
Collaborates with the Graduate Recruitment Manager and/or Graduate Recruitment Manager.
Assist with event logistics for MA recruitment events and annual visit days.
Contact prospective and admitted students to answer their questions about the programs.
In collaboration with the Associate Dean of Students, Advancement and Diversity, recommend, develop, and evaluate appropriate intervention strategies to promote student success and persistence.
Work with stakeholders around division to evaluate the effectiveness of activities in achieving program objectives.
Research and propose events that further the strategic goals of the Division.
Communicate regularly with other campus offices that put on student programming, including UChicagoGRAD, Center for Identity + Inclusion, the Office of Civic Engagement, the Office of International Affairs, and Student Wellness, to understand the landscape of student programming around campus and where collaborations would be possible and advantageous.
Proactively contribute to overall team success by presenting ideas, identifying problems, anticipating needs and researching solutions.
Executes day-to-day event logistics, and other moderately complex assignments with some guidance from others.
Works to implement ideas for improvement as they are identified in addition to providing post-event feedback on turnout and vendor performance with direction from others.
Performs other related work as needed.
Preferred Qualifications
Education:
Bachelorâ™s degree.
Masterâ™s degree in relevant field of study.
Experience:
Minimum of two years experience event planning.
Preferred Competencies
Demonstrated experience in developing, coordinating, and organizing an array of student programs and support services.
Demonstrated ability to collaborate effectively with key partners and stakeholders on campus.
Ability to maintain confidentiality and respect the privacy of students and staff.
Exceptional critical thinking and problem-solving skills.
Effective interpersonal, verbal, and written communication skills.
Must be able to demonstrate an ability to positively interact and maintain quality relationships with diverse student and staff/faculty populations and other important stakeholders at the university.
Must be organized, flexible, highly detail-oriented, and able to manage multiple responsibilities effectively.
Demonstrated commitment to cultural competency and ability to serve the needs of diverse students, especially those holding historically marginalized or underrepresented identities.
Application Documents
Resume (required)
Cover letter (required)
References (3) (required)
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