Administrative Specialist I

Job #: 041508
Location Syracuse, NY
Pay Range: $20.67 - $23.08 Per Hour
Hours: Standard University business hours:

8:30am - 5:00pm (academic year)
8:00am - 4:30pm (summer)
Hours may vary based on operational needs.
Job Type: Full-time

Job Description:
The Administrative Specialist will assist in the day-to-day operational activities of the department while performing administrative functions using diplomacy, discretion, and exercising independent judgement. The responsibilities include but are not limited to project management, review of financial transactions ensuring accuracy and staying within the budget for the CAS/MAX office, preparation and management of purchase requisitions, university credit card reconciliation, training and supervision of student employees, assist with and oversee administrative duties related to yearly programs, such as Career Fairs, Immersion Programs, Alumni & Employer Events, and other programs related to career development, arrange travel for staff and process related expense reimbursement, coordination of department and working groups meetings, and other duties as assigned.
This position is part of a bargaining unit and is represented by the union SEIU, Local 200United.

Qualifications:


Job Specific Qualifications:


Responsibilities:

• Assist in managing coordination for department events and programs including employer visits, information sessions, group advising, alumni events and immersion trips.
• Execute operations for internship course/Strong Interest Inventory/Programming Applications/Classroom visits.
• Serve as a power user for technical software such as database management, website content editing, Handshake, Excel, Adobe, Social Media platform.
• Manage the credit card reconciliation submission and reimbursement process for the career advising staff, initial review of contracts for immersion trips, contacting vendors, and ordering collateral materials for programming/events.
• Assist in hiring and supervising department student workers (assignment of work, scheduling, timesheets, weekly meetings, etc.).

About Syracuse University:
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University's 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.

About the Syracuse area:
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

Application Deadline:
Full Consideration By:
Open Until Filled:
Priority Consideration:

To apply, visit https://www.sujobopps.com/postings/107509

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University's contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.








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