Admin Officer 2 CX

Job Summary

#CA-DK

As a key member of the management support team, the incumbent is fully responsible for analytical support, reporting, and when needed, direct oversight for a wide range of strategic and tactical projects for the leadership team.

This position plays a crucial role in the management of confidential personnel related documentation, including staffing, training, grievances, and other HR actions. The Administrative Officer provides administrative analysis and support for the Radiology Director and Director of Business Operations, requiring independent judgment in handling sensitive and confidential matters.

The incumbent is responsible for maintaining department and employee records, complex calendaring, and providing logistical support for meetings and events. The successful candidate thrives in a fast-paced environment and maintains a high level of professionalism when interacting with the public and staff members. Works around frequent interruptions, organizes workload, and sets priorities that are subject to change. Anticipates and provides for schedule changes, works well under pressure, and meets strict deadlines.

Apply By December 2, 2024 at 11:59 pm

Minimum Qualifications

For full consideration applicants are encouraged to upload license and/or certification if required of the position.

• Bachelor's degree and one (1) year of administrative experience, or an equivalent combination of education and experience.
• Experience providing analytical, administrative, and project management support to a high-level administrator, such as an Executive of a large, complex organization.
• Experience using a range of organizational and time management skills to coordinate and prioritize a diverse, complex workload and to meet competing deadlines in a fast paced environment with high attention to detail.
• Ability and knowledge to gather and analyze financial and other resource data.
• Ability to prepare reports or analyses of operational activities, evaluates current and proposed services, etc.
• Able to function as a resource on issues such as researching complex operational metrics and human resources.
• Skills, knowledge and ability to oversee the calendar and commitments of a high-level executive and directors with multiple and varied local, regional, and national commitments, including all aspects of regional, national travel (lodging, transportation, policy application, and reconciliation).
• Analytical and problem solving skills to work with complex information, determine impact, identify risks, evaluate approaches; and develop solutions within the context of priorities, time constraints, and available resources.
• Knowledge and ability to provide guidance to supervisors and managers in developing job descriptions.
• Knowledge to assess and recommend changes to maintain compliance with federal and state requirements and internal policies.
• Political acumen and collegial communication skills to interact with persons at all levels of the hierarchy with varying backgrounds, levels of expertise, interest, and personal investment.
• Skills to extract and synthesize information from a variety of sources; ability to determine the level of impact on the Leadership Team's commitments and responsibility and to translate, define and present that information to the Executive and Directors using sound judgment to make recommendations.
• Writing, editing and proofreading skills to produce clear, well-organized information with strict attention to correct grammar, spelling and punctuation.
• Computer skills to apply various software programs (Microsoft Outlook, MS Exchange, Word, Excel, PowerPoint, and the Internet) to accomplish assignments.
• Active Listening skills, giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Speaking skills to convey information effectively.
• Reading comprehension skills to fully understand written sentences and paragraphs in work-related documents.
• Service orientation skills to actively look for ways to help internal and external customers. .
• Ability to independently conduct research, perform quantitative and qualitative analysis of diverse information and prepare analysis and reports in logical format.
• Working knowledge of office equipment, like printers and fax machines
• Ability to analyze personnel related data from multiple sources and present meaningful report formats.
• Ability to manage several projects or tasks simultaneously and to exercise appropriate judgment when prioritizing projects for assignments.
• Knowledge of the principles of quality control and quality assurance. Ability to recognize aberrant values.
• Knowledge of administrative and office procedures and systems such as word processing, managing files and records, taking meeting minutes, designing forms, and workplace terminology.

Key Responsibilities

• 50% - HR SERVICES and SPECIAL PROJECTS
• 30% - EXECUTIVE AND SENIOR LEADERSHIP SUPPORT
• 10% - DIVERSITY, EQUITY/EQUALITY, INCLUSION & BELONGING (DEIB)
• 10% - ADMINISTRATIVE SUPPORT
  
  

Department Overview

The Department of Radiology is a 24-hour, seven day a week operation providing Imaging Services to adult and pediatric inpatient and outpatients.

POSITION INFORMATION

• Salary or Pay Range: $29.16 - $48.97
• Salary Frequency: Hourly
• Salary Grade: 135
• UC Job Title: ADMIN OFCR 2 CX
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift Hours: Monday - Friday 8am-5pm
• Location: Main Hospital (HSP001)
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• Hybrid/Remote/Onsite: This position is 100% on-site
• THIS IS NOT AN H-1B VISA OPPORTUNITY

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

High quality and low-cost medical plans to choose from to fit your family's needs

UC pays for Dental and Vision insurance premiums for you and your family

Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave

Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement

Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement

Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement

Access to free professional development courses and learning opportunities for personal and professional growth

WorkLife and Wellness programs and resources

On-site Employee Assistance Program including access to free mental health services

Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage

Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles

Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

• Must be able to travel throughout UCDH Campus
• Work occasional overtime including evenings and weekends, usually on short notice to meet operational needs
• Must be able to communicate effectively with diverse audiences including senior leaders, physicians, managers, supervisors, technologists, and a wide variety of non-technical staff.

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere


To apply, visit https://careerspub.universityofcalifornia.edu/psc/ucdmed/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&JobOpeningId=74494&PostingSeq=1&SiteId=5〈uageCd=ENG&FOCUS=Applicant

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.





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About University of California Davis Health System

UC Davis is the home of the Aggies — go-getters, change makers and problem solvers who make their mark at one of the top public universities in the United States. Since we first opened in 1908, we’ve been known for standout academics, sustainability and Aggie Pride as well as valuing the Northern California lifestyle. These themes are woven into our 100-plus-year history and our reputation for solving problems related to food, health, the environment and society.Our 5,300-acre campus is in the city of Davis, a vibrant college town of about 68,000 located in Yolo County. The state capital is 20 minutes away, and world-class destinations such as the San Francisco Bay Area, Lake Tahoe and the Napa Valley are within a two-hour drive.

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