• Applies standard office software programs that include the straightforward application of formulas; uses software to display information with both text and graphics.
• Updates and maintains residency program Web pages on an annual process.
• Prepares responses to routine correspondence. Drafts minutes from residency program educational meetings. Tracks house staff educational meeting attendance and lecture schedules.
• Prepares purchase orders by researching and recommending vendors/prices/equipment and may identify substitutes. This can include office supplies and other Internal Medicine programs related needs. Responsible for keeping Internal Medicine office supplies inventory up to date.
• Develops, organizes, and maintains filing systems, internal mailing processes, and procedures. Screens high volume of mail, program phone calls, and faxes. Maintains and stores both physical and digital resident files.
• Oversees administrative and logistical arrangements for conferences and residency academic schedule involving multiple parties, receiving limited direction. Determines special room and equipment needs. This can include all call for residency program room reservations and residency program-related conferences such as Research and QI.
• Assists the IM residency program during recruitment season, orientation, graduation, and times of heavy volume. This can include printing and organizing large volumes of files, sorting, and pulling relevant files during Rank Order List meeting for committee members.
• Manages incoming verification requests and correspondence, drafting initial forms before submission to the Program Director, obtaining signatures, and securing the release of information. This may include collaborating with the GME office to secure resident files.

Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role. For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range. To learn more about the benefits of working at UCSF, including total compensation, please visit:

https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html