Job Description:

• Works with Department Manager to coordinate and oversee the departmentâ™s daily operations.

• Performs ongoing assessment of office organization and function, identifies operational deficiencies, recommends, and implements solutions.

• Manages various HR activities for staff employees, including hiring, termination, time and attendance, payroll, as well as employee and labor relations.

• Supervise department administrative staff and temporary employees and who perform general administrative support tasks.

• Facilitates professional development opportunities for the operations staff to advance their knowledge and creativity in the work they do.

• Responsible for training office staff on office procedures.

• Supervises student support positions.

• Manages special projects or functions related to the business of the organizational unit.

• Manages all aspects of the appointment, reappointment, and promotion processes for OAAs in CS and subordinate programs including reviewing cases for accuracy and making independent judgment on edits or additions, liaising with Deanâ™s Office on edits and additions, and the Provostâ™s Office through case approval.

• Manages the visa process for OAAs, working closely with the Office of International Affairs to ensure that issues are resolved in a compliant and timely manner.

• Reviews and approves OAA academic job postings in Interfolio.

• Works with the Director of Undergraduate Studies for new instructional faculty, reappointment, and promotion of union faculty.

• Ensures that Department of Computer Science OAA academic affairs actions are compliant with PSD and University guidelines for each unique appointment type.

• Continues to stay abreast of updates and changes to the guidelines for each of the appointment types used within the PSD and creates systems and processes to disseminate information to the department and programs.

• Troubleshoots complex problems or concerns related to the appointment, reappointment, and promotion of Computer Science OAAs in consultation with the Deanâ™s Office and Provostâ™s Office when appropriate.

• Responsible for providing information on benefits and benefit questions for OAAs, including leaves, academic benefits, etc., understanding the differences between ranks and eligibility.

• Advocates for the needs of the Department and Computer Science to the Deanâ™s Office when exceptions are needed, including helping to develop and write the business case, in consultation with the Chairman.

• Uses best practices to develop and execute organization's operational and overall strategic plan. Develops and implements relevant policies and procedures and ensures compliance.

• Plans, develops, analyzes and manages budget, including developing multi-year budget forecasts. May oversee the preparation and management of grant and contract proposals, ensuring compliance with all University, federal and private foundation guidelines and regulations. Develops financial reports and assists with seeking funding for grants.

• Performs other related work as needed.

Preferred Qualifications

Experience:

• Experience working with HR systems like Interfolio.

• Experience in academic institutions.

• Supervisory experience.

Preferred Competencies

• Ability to interact successfully with diverse constituencies including the ability to resolve problems with a high degree of discretion, diplomacy, and tact.

• The ability to shift responsibilities as needed based on departmental needs.

• Strong project management skills.

• Ensures program and operational excellence and optimization.

• Excellent written and verbal communication skills, including the ability to clearly communicate to a diverse audience including students, faculty, and staff.

• Excellent organizational skills and constant attention to detail.

• Ability to work independently with minimal guidance.

Working Conditions

• This position is eligible for a hybrid work schedule.

Application Documents

• Resume (required)

• Cover Letter (preferred)

• References (preferred)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

About University of Chicago (UC)

One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.

Connections working at University of Chicago (UC)