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Details
Posted: 23-Nov-24
Location: Erie, Pennsylvania
Type: Full-time
Internal Number: 5824931
Secretary, School of Education - Erie PA
Position Summary:
The Secretary for the School of Education provides administrative, clerical, and operational support to ensure efficient application of departmental policies and procedures. The role requires a proactive approach to problem-solving, an aptitude for multitasking, and a commitment to supporting the University's mission and values.
ESSENTIAL FUNCTIONS:
1. Prepares and edits letters, reports, and official documents using various Microsoft Office 365 tools (Word, Excel, PowerPoint); accurately transcribes, proofreads, and formats content for clarity, grammar, and professionalism.
2. Drafts routine correspondence, modifies form letters, and composes original emails for diverse situations and stakeholders.
3. Manages incoming and outgoing communications, including electronic and physical correspondence; prioritizes, screens, and distributes to appropriate personnel; fulfills material requests and organizes bulk mailings as needed.
4. Collects and analyzes data to prepare statistical, business, and research reports; compiles, proofreads, and finalizes reports for supervisor's review and submission.
5. Maintains digital and physical departmental, personnel, and student records; organizes and tracks financial transactions, expense reports, and office supply inventories.
6. Schedules and manages appointments, departmental meetings, and conference calls; coordinates travel arrangements and logistics for department personnel as necessary.
7. Assists in planning and executing departmental events, including coordinating registrations, securing venues, and arranging on-campus and community accommodations and catering.
8. Welcomes visitors and provides information or guidance on common inquiries; handles telephone and email inquiries, redirecting as needed; serves as the first point of contact for the School of Education.
9. Utilizes office technologies, including Microsoft Office 365, Teams, ACCESS, and other digital platforms for communication, organization, and task management.
10. Stays updated on Pennsylvania Department of Education (PDE) requirements and supports program review processes, managing and coordinating submissions and document tracking for accreditation.
11. Performs additional duties within the scope of the position, as required by the supervisor or departmental needs.
Required Qualifications:
Education: High school diploma or GED, with coursework in office management, word processing, and administrative practices. Associate degree or relevant certification in office administration preferred. Experience: Minimum of 2 years of administrative or secretarial experience, with 5 years in higher education preferred. Familiarity with Pennsylvania Department of Education standards, particularly major program review processes, is essential. Proficiency in Microsoft Office 365, Teams, and related office technology is required. Skills:
- Strong verbal, written, and interpersonal communication skills.
- Advanced proofreading, editing, and document formatting abilities.
- Skilled in managing complex scheduling and organizational tasks with attention to detail and accuracy.
- Ability to multitask and adapt to shifting priorities while following through on tasks independently.
- Proficient in data entry and able to perform basic mathematical calculations.
- Research and data compilation abilities to support departmental functions and decision-making.
Preferred Qualifications:
Location: Erie, Pa
Employment Status: Full Time
Department: Education Program
Division: Col.Humanities,Ed.&SocScience
Subdivision: School of Education
To apply, visit https://gannon.peopleadmin.com/postings/12844
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About Gannon University
Founded in 1925, Gannon University is a four-year Catholic university committed to student-centered learning, with an emphasis on professional education integrated with faith-based, liberal-learning student outcomes.
Gannon has strategic university-wide initiatives that focus on and bring its purpose to life: Transform lives by creating environments for extraordinary moments and everyday connections that inspire others to become their best selves. These initiatives have fostered an inclusive, welcoming community that many refer to as the Gannon family.
Gannon University earned its first-ever Honor Roll status as a 2021 Great College to Work For, according to a new survey by The Great Colleges to Work For® program. It is one of 42 institutions across the country to earn Honor Roll distinction and was recognized in categories including Diversity, Inclusion & Belonging; Faculty Experience; Mission & Pride; and Professional Development. Gannon University was also ranked a top school in the nation by Wall Street Journal’s 2022 College Rankings, and ranked among the nation’s top universities by U.S. News and World Report’s “America’s Best Colleges 2022.”
Gannon University’s hom...e campus is located in Erie, Pennsylvania, the state’s fourth-largest city and one of the busiest ports on the Great Lakes. Gannon University’s unique location in downtown Erie and exceptional learning environments on campus create a special atmosphere conducive to education, scholarship, research, service, and personal growth.
Located right next door to Gannon's downtown campus are government agencies, hospitals, and local organizations and businesses that are active partners in helping Gannon students receive a hands-on education. The University's partnerships with downtown Erie neighborhoods, Erie County, and the Diocese of Erie strive to support the local community through numerous initiatives driven by students and employees.
Just steps away from Gannon’s campus in the heart of the city, you will also find restaurants, tax-free shopping, minor league sports, as well as a vibrant entertainment and cultural scene, and seven miles of Lake Erie beaches close by. Only a two-hour drive from Cleveland, Ohio; Buffalo, New York; Pittsburgh, Pennsylvania; and Niagara Falls, Canada, Erie has small-town friendliness and big-city attractions. For more information, please visit gannon.edu to learn more about Gannon’s campuses and the many attractions and accommodations within the surrounding regions.
Gannon University seeks excellence through inclusiveness and invites women and members of underrepresented groups to apply. Application Procedure: Submit a cover letter, resume, and the contact information of three professional references to https://gannon.peopleadmin.com/postings/6304. Review of applications will begin immediately, and this position will remain open until filled. For more information about Gannon visit www.gannon.edu. Gannon University is an Equal Opportunity Employer.
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